Vice President of Finance and Operations
The Vice President of Finance and Operations (VPFO) is a newly created leadership position responsible for the strategic and operational oversight of the Forest Society of Maine's financial management and operational functions. Reporting directly to the President and CEO and serving as a key member of the leadership team, the VPFO provides organizational leadership in financial stewardship, risk management, legal compliance, human resources, facilities management and other operational needs.
There are certain leadership expectations associated with the position. The VPFO will serve as a strategic partner to the President and CEO and will leade with integrity and a deep commitment to transparency. The VPFO will balance operational detail with long-term financial vision while strengthening FSM's financial resilience to ensure enduring conservation impact across Maine.
The VPFO ensures that FSM's financial practices uphold the highest standards of transparency, accountability and sustainability, consistent with Generally Accepted Accounting Principles (GAAP), national nonprofit best practices and the national Land Trust Alliance Standards and Practices. The VPFO partners closely with the Board of Directors, particularly the Finance Committee and Investment Subcommittee, to support long-term financial sustainability for FSM. This position is not responsible for fundraising but the VPFO will work closely with our fundraising team to support their work.
This position supervises a part-time Finance Associate position and manages external vendor relationships including payroll, audit, investments, benefits, information technology, insurance and treasury.
PRIMARY RESPONSIBILITIES
Executive Financial Leadership & Strategy
- Lead the development and execution of FSM's annual operating and capital budgets and multi year financial forecasts in partnership with the President and CEO and leadership.
- Provide strategic financial analysis to support land conservation projects, stewardship commitments, capital investments and organizational growth.
- Present clear financial dashboards and reports to the Board Treasurer, Finance Committee and staff.
- Advise leadership on risk management, internal controls, financial policies, liquidity and investment strategy.
- Provide financial training and guidance to staff to promote financial literacy and accountability.
Financial Operations & Compliance
- Oversee all accounting functions, including general ledger management, accounts payable, accounts receivable, payroll and monthly and annual closings.
- Ensure timely and accurate prepartation of financial statements, audit schedules, Form 990 support materials and other required regylatory filings.
- Oversee accurate processing of accounts payable (including W-9s, 1099s and IRS filings) and accounts receivable transactions.
- Serve as the primary liaison for all external audits (financial, workers compensation and other required compliance reviews), including managing auditor selection processes as needed.
- Sustain strong working relationships with FSM's investment managers and treasury partners.
- Monitor treasury, bank, investment and electronic payment platforms to safeguard assets and prevent fraud; ensure monthly reconciliation of all cash and investment accounts.
- Ensure workflows, financial systems and internal controls are designed and operating accurately and efficiently.
- Maintain compliance with GAAP, IRS regulations, HIPPA rules, state charitable licensing requirements, Land Trust Alliance Standards & Practices and other compliance requirements as needed.
Grant & Restricted Fund Management
- Oversee tracking and reporting of grants, restricted gifts and conservation project funds.
- Ensure proper allocation and compliance with donor restrictions and contract terms.
- Collaborate with staff to reconcile gifts between accounting and donor databases and provide accurate reporting to funders and stakeholders. Fundraising staff will manage the donor database and acknowledgement letters. The VPFO will manage restricted funds and reporting through our accounting systems.
Human Resources and Payroll
- Oversee payroll processing, tax filings and benefits administration in coordination with third-party providers.
- Ensure compliance with federal and state employment regulations, payroll taxes, insurance obligations and reporting requirements.
- Manage financial aspects of employee benefits inclusing health insurance, HSA, dental plans and related staff contributions.
- Track and reconcile employee leave balanaces and benefits liabilities.
- Support leadership in HR policy implementation and administrative compliance.
Operational leadership
- Oversee FSM's administrative infrastructure, including IT systems, cybersecurity, domain management, data backup protocols and vendor managemenr,
- Work with our internal IT point of contact and our third-party IT partners for equipment procurement, system upgrades and network maintenance.
- Lead process improvement initiatives across finance and operations.
- Develop and maintain organizational forms, templates and documentation that support staff compliance and operational excellence.
- Foster a collaborative, service-oriented approach that supports programmatic and conservation goals.
- Minimum 10 years of progressive financial leadership experience, preferably within a nonprofit, conservation, land trust or similar mission-driven organization.
- A commitment to organizational culture and grouth. Experience leading people and teams is strongly preferred.
- Demonstrated experience working with nonprofit boards and committeees.
- Strong knowledge of GAAP, nonprofit accounting standards, internal controls and audit processes.
- Experience managing payroll, employee benefits and financial and human resources regulatory compliance.
- Proficiency in accounting systems (e.g. QuickBooks Online) and financial reporting tools.
- Strategic thinker with strong analytical, communication and leadership skills.
- Ability to think creatively and work as an effective part of a team.
- Commitment to and passion for FSM's mission.
COMPENSATION AND BENEFITS
This is a full-time, exempt position with a competitive salary and benefits package. The salary range for this role is $100,000 to $120,000
FSM offers a competitive benefits package with the desire to continually improve upon them, including:
Health
- Employer provided plans with 90% coverage for employees, 85% coverage for employee plus spouse/child(ren), and 80% coverage for family plans
- Dental plans are available at employees' expense
Paid time off
- 13 holidays annually
- 10 vacation days during first 12 months of employment (vacation accrual rates increase based on employee tenure)
- One sick day accrued per month, up to a maximum of 20 days
Additional benefits
- Employer contribution of up to 8% of employee's salary to a SEP-IRA plan following successful completion of a six-month introductory period
- An annual allotment toward FSM gear
- Flexible work schedule
APPLY
We recognize that skills and experience may be gained through a variety of professional, academic and lived experiences and encourage candidates who meet most of the qualifications and are excited about FSM's mission to apply.
If you are interested in the VPFO position, please send a cover letter and resume to [email protected] with the subject line "VPFO Position." Alternatively, you can mail your application materials to 209 State St, 2nd Floor, Bangor, ME 04401 with attention to "VPFO Position."
The deadline for applying is Monday, September 21, 2026 at 5:00pm, EST.
EQUAL OPPORTUNITY, DIVERSITY, EQUITY and INCLUSION
Forest Society of Maine does not discriminate based on race, color, sex, age, gender identity, national or ethnic origin, religion, pregnancy, disability, veteran status, sexual orientation or any other characteristic protected by law. We are an equal opportunity employer dedicated to creating an inclusive culture where all employees can thrive and feel supported.