Winter Park, Colorado, USA

Full-time

This position supports the work of the YMCA of the Rockies, Snow Mountain Ranch, which operates a mission-based family and group conference and retreat center, and a residential camp, serving more than 50,000 annually. The Conference Coordinator – Partner Groups & Admin Focus is primarily responsible for effectively communicating with Partner groups such as Adam’s Camp, Heritage Camp and Project Sanctuary, coordinating needs of other assigned groups, and assisting the Director of Operations with administrative and business office duties as assigned.

Areas of Responsibility:

In cooperation with the Director of Operations, serve as primary point person for our Partner Groups, including Adam’s Camp, Heritage Camp, and Project Sanctuary.
Assist group leaders of other assigned groups with pre-conference planning, managing groups according to contract, and post-conference evaluation.
Collect and process conference related information, including such things as contractual and lodging questions, special needs requests, contract changes, and cancellations.
Coordinate group
Assist Director of Operations with administrative tasks that include creation of the weekly pre-conference spreadsheet, creating and revising conference training materials, and managing the guest review & follow up process.
Work with guest registration/front desk staff to check groups and guests in and out.
Assist group leaders with pre-conference planning, managing groups according to contracts, and post-conference evaluation.
Act as a tactful liaison between group leaders, Conference staff, and other departments.
Respond to problems, concerns, and emergencies, including returning to the Conference Office and facilities
Coordinate and lead guest tours.
Work effectively with Food Service staff to coordinate refreshment requests.
Work cooperatively with Guest Registration Desk to check events, groups and guests in and out.

Skills/Experience:

Possess a valid, USA state-issued driver’s license, an acceptable driving record, and comply with YMCA driving rules to be approved to operate YMCA vehicles.
Ability to work flexible days including weekends, holidays and evenings.
Should be able to lift up to 30 pounds.
Demonstrate ability to speak, read and write fluently in English.

Compensation/Benefits:

This is a full-time, year-round position paying $19.22/hour with full benefits and employee perks including:

Health, dental, and life insurance
Generous PTO/Vacation
Participation in YMCA Retirement Fund
Childcare assistance
Free or discounted gear rentals for outdoor adventures
Discounted nights at YMCA of the Rockies lodges for family & friends
Professional development
Opportunity to live next to Rocky Mountain National Park, Winter Park Resort, and Grand Lake.

How to Apply:

Visit YMCA of the Rockies Career Site, www.workintherockies.org to apply.

Job Function:

Event Planning

Administrative Assistance / Clerical Work

Organization Info

YMCA of the Rockies

Overview

Headquarters:

Estes Park, Colorado, USA

Website:

ymcarockies.org

Annual Budget :

$10-50M

Size:

1001-5000 employees

Founded:

1907

About Us

Areas of Focus:

Philanthropy / Grantmaking Foundation

Community Service / Capacity Building / Volunteerism

Religion / Faith-Based

Outdoor Experience/ Retreat

Mission:

YMCA of the Rockies puts Christian principles into practice through programs, staff, and facilities in an environment that builds healthy spirit, mind, and body for all. We will accomplish this by serving conferences of a religious, educational, or recreational nature, providing unifying experiences for families, offering character building and life-enriching experiences for today's youth, and serving our staff with leadership opportunities and productive work experiences.

Programs:

YMCA of the Rockies operates two globally-known conference & family centers that serve more than 250,000 guests annually. Our centers are located on both sides of the continental divide, with YMCA of the Rockies - Estes Park Center being on the eastern slope, and Snow Mountain Ranch being on the western slope.

Estes Park Center has over 860 acres of mountain terrain for outdoor recreation and relaxation, while Snow Mountain Ranch sits on over 5,100 acres. In the winter, Snow Mountain Ranch is home to one of the largest Nordic ski areas in the country - with over 100 km of trails!

Camp Chief Ouray, established in 1908, has grown to be a premiere overnight camping option for youth from all over the United States and the World. We are committed to developing five core values in everything we do: Caring, Honesty, Respect, Responsibility and Faith. CCO is a part of the YMCA of the Rockies, located at Snow Mountain Ranch in Granby, CO (elevation of 8,750 feet).

Awards & Accolades:

Best Family Resort by USA Today 10Best

Best Cross-Country Ski Resort by USA Today 10Best

Why Work For Us?:

When you work at YMCA of the Rockies, you become part of something bigger than yourself. You become a key player in helping cultivate an environment of healthy living, youth development, and community impact. As an employee, you will meet people representing all dimensions of diversity, and will live each day with a greater sense of purpose. You’ll learn to lead with heart and measure success by the impactful moments you’re able to create for guests, community members, and fellow staff. This is a place where nature inspires and quality time happens naturally. Our serene surroundings of Rocky Mountain National Park provide moments of tranquility throughout our days and remind us how lucky we are to grow our careers in such a beautiful and supportive workplace.

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