Manager, Office Administration

Administration – 40%

• Answers telephone, routes calls, greets visitors and provides information as needed.  Schedules meetings and confirms attendance.  Prepares materials for meetings.  Purchases supplies and maintains equipment. 
• Acts as a liaison with all organization vendors (i.e. insurance carriers and Workers Compensation)
• Create campaign mailings, organize campaign materials and create/maintain campaign spreadsheets.
• Provides a high level of customer service, assistance and information to internal and external customers. 
• Assists with events including meetings, Rubbermaid Sales, campaigns,  and Day of Caring                                                                                           

Finance – 40%

• Responsible for the accurate processing of finance, budget and campaign data.  Oversees the dispersement of all funds, including CFC.  Prepares payroll, bank deposits, billings and payments.
• Performs daily data entry of database, including campaign pledges and cash receipts, billing information and transaction posting.
• Prepares and maintains financial reports.  Maintains certificates for insurance, memberships and contracts
• Acts as financial representative for audits
• Maintains financial, administrative and HR files. 
• Maintains pass codes and updates Financial manual   

Human Resources – 10%

• Process all new Hire on-boarding and employee off-boarding documentation.
• Enroll and administer all employee benefits, making changes to medical, dental and vision plans to ensure proper coverage
• Manage all personnel and benefit files, job descriptions, and employee status

Executive Support – 10%

• Maintains schedules for the President & CEO, monitors and cancels appointment as needed.
• Ensures that the President & CEO is properly supported and prepared for all events and appointments. Includes preparing directional information, talking points, presentation supplies, and scheduling. Provides timely reminders of meetings and events.
• Coordinates Board and select Committee meetings through preparation and distribution of meeting materials, management of attendance, and coordination of meeting location, equipment, and materials. Attends meetings; records, prepares, and distributes minutes. Conducts post-meeting surveys as needed.
• Prepares rooms/meeting spaces and orders food/beverages as requested.
• Prepares internal and external documents as needed, including memos, letters and reports.
• Assists in other areas as needed.