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Executive Assistant to the President/CEO

This job is no longer available

West Palm Beach, FL, USA
Full-time

This is an executive support position to the Chief Executive Officer.  This position requires a high degree of discretion, tact and ability to preserve confidential and sensitive information. This individual works and interacts with board of directors, executive boards, senior management and staff at all levels, and members of the community.

To contribute to community impact through administrative support to the President and CEO, recording minutes for board of directors and other board-level committees, and assistance with other tasks as needed, assigned, or anticipated. Reports directly to the President and CEO and provides executive support in a one-on-one working relationship.  Will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant also serves as a liaison to senior management teams.  The Executive Assistant must have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work efficiently under pressure while handling a wide variety of activities and confidential

Areas of Responsibility: 
  • Completes a broad variety of administrative tasks for the President & CEO including, but not limited to: managing an extremely active calendar of appointments, completing expense reports, arranging detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings
  • Communicates directly and on behalf of the President and CEO with Board members, Vendor Partners, Government procurement and executives, Community Partners, company staff and others, on matters related to CEO's programmatic initiatives
  • Acts as liaison for smooth communication between the President's office and internal  departments
  • Maintains credibility, trust, and support with senior management staff
  • Completes critical tasks including drafting acknowledgement letters, personal correspondence, and others that support the President's ability to effectively lead the organization
  • Works independently on projects assigned by the president and/or chairman of the board
  • Serves as recording secretary for board of directors, nominating committee, and other assigned board-level committees
  • Serves as liaison to Board of Directors and senior management team
  • Serves as the online board portal administrator
  • Maintains general files of the president, board of directors and organization
  • Assists, as assigned by management, with the organization's disaster response efforts
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature and determines the appropriate course of action, referral, or response
  • Works closely with the President to keep her well informed of upcoming commitments and responsibilities
  • Prioritizes conflicting needs, handles matters expeditiously and proactively, and follows-through on projects to completion, often with deadline pressures
  • Performs other duties as assigned
Educational Background: 
Bachelor's degree preferred
Skills/Experience: 
  • Minimum 5 years of experience supporting C-level executives
  • Proficiency in Microsoft office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
  • Demonstrated proactive approach to problem-solving with strong decision-making capability
  • Highly resourceful team-player with the ability to be extremely effective and independent
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service
  • Emotional maturity is required
  • Ability to provide superior customer service to volunteers, partners, investors/donors, and staff
  • Ability to prioritize and manage multiple tasks simultaneously, implementing and completing projects within stated timelines
  • Ability to demonstrate initiative in following through independently with projects and tasks
  • Must possess creative and independent problem-solving skills and a commitment to personal and organizational development

Organization Info

United Way Worldwide

Overview
Headquarters: 
Alexandria, VA, United States
Annual Budget : 
$100-500M
Founded: 
1934
About Us
Mission: 

United Way improves lives by mobilizing the caring power of communities around the world to advance the common good.

United Way fights for the health, education and financial stability of every person in every community. We win by living United. By forging unlikely partnerships. By finding new solutions to old problems. By mobilizing the best resources. And by inspiring individuals to join the fight against their community's most daunting social crises.

Listing Stats

Post Date: 
Oct 11 2019
Active Until: 
Nov 11 2019
Hiring Organization: 
United Way Worldwide
industry: 
Nonprofit