The Specialist, Humanitarian Program Portfolio will serve as the primary focal point for country offices (COs) on a portfolio of awards from institutional donors (OFDA, BPRM, UNHCR, WFP). The Specialist will support the full life cycle of his/her assigned awards, ensuring adherence to donor rules and regulations and supporting Country Offices to meet key deliverables.
This role will help in ensuring donor compliance and successful implementation of the Department of Humanitarian Response’s (DHR) country-specific humanitarian portfolio of awards funded by institutional donors. This position will contribute to meeting new raise targets and metrics for the caseload of awards. This position will liaise with relevant stakeholders, particularly with the Humanitarian Finance & Compliance unit, to achieve its objectives. This role will problem-solve to instill overall health of awards and escalate issues to leadership as needed.
Management of Country Specific Awards (75%)
- Coordinate effectively with Country Offices (COs), other SC members, and relevant partners and sub-grantees to ensure high quality, timely and compliant program implementation.
- Monitor risk, work with CO leadership to agree on risk mitigation strategies; develop plans to address these risks and escalate issues as appropriate.
- Oversee donor communications, requests, amendments, etc. are communicated effectively and oversee completion of resulting actions; coordinate response to donor queries as needed.
- Oversee production of high quality and timely narrative donor reports generated by CO and circulate for additional input as necessary; ensure submission of reports to donor and share any feedback with COs and Technical Assistants.
- Collaborate with DHR Finance and Compliance unit to organize training on donor compliance and LOE budgeting guidelines, meet key reporting deadlines and respond to internal SCUS reporting requests (KPIs, overspend, budget projections).
- Develop sub-award agreements to Save the Children Member countries or partners as needed.
- Monitor donor compliance responsibilities for assigned portfolio, including working with the DHR Finance and Compliance Unit to monitor award implementation, supporting reporting and procurements to ensure compliance with donor requirements, and providing needed compliance support to country offices
- Coordinate project start-ups for awards in portfolio, including planning and facilitating startup calls/meetings with CO, and reviewing project timeline, deliverables and donor requirements in detail.
- Coordinate project close-outs for awards in portfolio, including supporting completion of the SCI and SCUS Closeout Checklists and, with the Finance and Compliance Unit, help ensure that awards in SC’s Award Management System (AMS) and Agresso are closed/deactivated as required.
- Travel to Save the Children country offices to conduct award reviews, provide operations support and build CO capacity on SCUS systems and donor requirements.
New Business Development (25%)
- With the support of the donor operational focal point, support prepositioning and planning with COs in portfolio, proactively engaging them to reach out to in-country donors and identify opportunities. Lead the go-no-go process from the SCUS side. Secure all needed approvals prior to submission.
- Oversee the process of developing and submitting high quality and compliant concept notes and proposals that are aligned with SC’s response strategy and donor priorities. Provide feedback as needed. Support country-specific proposal development as needed.
- Work closely with country office, the DHR Finance and Compliance unit and technical teams to coordinate proposal timelines and roles and responsibilities.
- Support the department to maintain knowledge management systems around resource development (ensuring documents are posted on AMS as applicable, maintaining proposal libraries, documenting lessons learned, etc.)
- You have a minimum 3-5 years' experience working on international humanitarian (emergency) response
- Demonstrated experience working across the full cycle of grant/award management from proposal and budget development through to reporting and close-out.
- Proven ability to track, manage and represent large and diverse funding portfolios.
- Demonstrated knowledge of and experience working with USG and/or UN agencies as donors and partners.
- Excellent inter-personal skills with the ability to work within large and diverse teams in frequently stressful environments
- Ability to manage a complex and varied workload, while adhering to tight deadlines
- Excellent analytical, organization, communication and management skills.
- Must have attention to detail, ability to multi-task and able to make independent decisions.
- Excellent written English and computer skills, advanced proficiency in Word, Excel, PowerPoint and ability to master SharePoint systems,
- Ability to travel 20%- 30% of time internationally as required, sometines on short notice, to support high priority humanitarian responses, strategic initiatives and project implementation.
- Bachelor’s degree in field related to development, humanitarian work or business administration.
- Experience working with and raising funds from OFDA, BPRM, WFP and UNHCR strongly preferred.
- International field-based experience; humanitarian context experience strongly preferred.
- Understanding of the humanitarian system.
- Ability to speak a second, relevant language (French and/or Spanish).
- Aetna Medical and Dental insurance with a concierge service
- Health Care and Dependent Care Flexible Spending Account
- Vision Insurance
- Life insurance
- Employee Assistance Program
- Commuter Benefit Program
- Vacation and Sick leave
- Paid holidays
What makes us special!
- Generous Retirement Savings with matching company contributions of up to 8%
- Family Leave – 10 additional days of paid time off for you to use to care for your family members
- Additional Maternity and Paternity Leave – 30 days where parents can take additional paid leave (beyond short-term disability and FMLA) at the birth or adoption of a child during that critical first year!
- Critical Child Illness Leave – We hope you never have to use it, but we will provide an additional 30 days of paid leave per year should your dependent child be faced with a critical illness.
- Pet Insurance, Critical Illness Insurance, Identity Protection, Home, Auto and additional Life insurances
- Summer Fun Fridays – During the summer months, early release at 1:30 pm every other Friday!
- Volunteer Day – One paid day a year to support the causes that matter to you!
- Ergonomic Options – Every employee at our HQ offices has the option of a sitting/standing desk
- Leadership and Employee Development Training, including:
- Our remarkable in-house CORE, Senior Management Development, and Leadership Development Programs
- Language learning opportunities
- Continuous Improvement skill development programs
- Brown Bag information sharing sessions
- Work hard/Play hard! We make sure there’s ample opportunity for fun, engagement, and celebration while you work, such as networking events, March Madness, World Cup, Dodgeball Tournaments, Take Your Child to Work Day, Founder’s Day, and our annual Day of Service