The Award Manager is a key member of the Technology Accelerator Unit in International Programs and responsible for managing a portfolio of medium to high risk awards.
The primary responsibility is to ensure donor compliance and successful implementation for medium to high risk awards from opportunity to closeout. This position is accountable for meeting award management targets and metrics for the caseload of awards. This position must ensure timely implementation, and effective flow of information and resources to Save the Children International via our Award Management and Financial systems. The award manager liaises with relevant stakeholders, particularly technical, finance, procurement and fund-raising staff, as well as country office award managers. The Manager problem-solves to ensure health of the caseload of awards, escalating any issues to their supervisor as needed.
Essential duties include effectively managing a medium to high risk award portfolio from startup to closeout in line with donor requirements and agency standards. Award management responsibilities will include financial oversight, donor reporting and sub award management as needed. In addition, the position will support new business development and capacity building efforts for the department.
Monitor and Manage Award Portfolio (60%)
- Efficiently manage portfolio of medium to high risk awards (risk defined by dollar value, funding mechanism and donor requirements) from start up to close out. Work closely with their supervisor on implementation of high risk awards in accordance with Save the Children donor guidelines
- Serve as primary point of contact on assigned awards with donors, Country Offices and SCUS stakeholders (i.e., Technical Assistance providers, program officers, other Business Teams, Finance, Grants and Contracts, HR, and relevant partners and sub-grantees)
- Monitor award implementation, reporting and procurements to ensure compliance and appropriate completion
- Track and monitor award budget versus actual expenditures to ensure expense charges are allowable, allocable and reasonable; follow up to ensure any errors are corrected
- Track and monitor LOE budget vs actuals for awards in their portfolio and/or departmental sharing of LOE as directed to maximize the best use of resources
- Ensure all donor communications, requests, amendments, etc. are communicated effectively and quickly addressed and maintained in a readily auditable manner
- Support the development of and manage sub-award agreements as needed
- Work closely with the CO and HQ staff to ensure smooth project start-up review project timeline, deliverables and donor requirements in detail
- Work with Country Office(CO) and Finance to monitor match requirements escalating risk of unmet match to their supervisor
- Assist with budget planning; compile and analyze award budget submissions
- Escalate issues or risks as appropriate
- Conduct periodic field visits to monitor project
Support New Business Development (20%)
- Support the development of concept notes; provide feedback to COs; incorporate reviewer feedback into concept notes
- Support the process of developing and submitting cost proposals in collaboration with SCI and relevant partners
- Draft sections of proposals (capability statements, budget narrative, management plan, reps and certs, etc.) as assigned
- Draft, edit and coordinate staffing documents for proposals (this may include 1420 Bio-datas, CVs, Bio-statements, Skills Matrices, etc.)
- Support country-specific proposal development as requested (support cost coordinator, review narrative and budgets, etc.)
Donor Reporting (10%)
- Facilitate communication and ensure timely, accurate reporting to donors by reviewing donor reports generated by CO
- Review (and prepare, as applicable) interim and final donor reports
- Coordinate response to donor queries when needed
Knowledge Management (10%)
- Support the department/agency to maintain knowledge management systems, ensuring award files are kept up to date in consistent manner, including posting documents current status, to support backstopping and handover
- Support the department/agency to maintain knowledge management systems around resource development (ensuring documents such as proposals, budgets, capacity statements, Past Progress Reports, 1420s, bio statements and etc. are posted on the award management system
- Participate in developing best practices, sharing resources, and ongoing trainings
- Support Country Office capacity building with training on SCUS donor requirements
Human Resources Management
- Support the on-boarding of new staff members in day-to-day tasks as needed (e.g., administrative procedures, budget coding, travel, financial tracking, newsletters, SaveNet, external website, filing systems, etc.)
- Minimum 3-5 years' donor-funded award management or related experience
- Professional level of knowledge to manage complex tasks, programs or projects.
- Experience in project management, compliance and donor requirements
- Experience in budget management and financial analysis related to grants and contracts
- Intermediate excel skills, ability to do large data set analysis, vlook ups and pivot tables
- Experience coordinating processes with large stakeholder groups
- Bachelor’s degree
- Master’s degree preferred
- Experience applying USG rules and regulations
- Fluency in French
- Strong written and verbal communication skills
- Experience working in INGO environment
- Aetna Medical and Dental insurance with a concierge service
- Health Care and Dependent Care Flexible Spending Account
- Vision Insurance
- Life insurance
- Employee Assistance Program
- Commuter Benefit Program
- Vacation and Sick leave
- Paid holidays
What makes us special!
- Generous Retirement Savings with matching company contributions of up to 8%
- Family Leave – 10 additional days of paid time off for you to use to care for your family members
- Additional Maternity and Paternity Leave – 30 days where parents can take additional paid leave (beyond short-term disability and FMLA) at the birth or adoption of a child during that critical first year!
- Critical Child Illness Leave – We hope you never have to use it, but we will provide an additional 30 days of paid leave per year should your dependent child be faced with a critical illness.
- Pet Insurance, Critical Illness Insurance, Identity Protection, Home, Auto and additional Life insurances
- Summer Fun Fridays – During the summer months, early release at 1:30 pm every other Friday!
- Volunteer Day – One paid day a year to support the causes that matter to you!
- Ergonomic Options – Every employee at our HQ offices has the option of a sitting/standing desk
- Leadership and Employee Development Training, including:
- Our remarkable in-house CORE, Senior Management Development, and Leadership Development Programs
- Language learning opportunities
- Continuous Improvement skill development programs
- Brown Bag information sharing sessions
- Work hard/Play hard! We make sure there’s ample opportunity for fun, engagement, and celebration while you work, such as networking events, March Madness, World Cup, Dodgeball Tournaments, Take Your Child to Work Day, Founder’s Day, and our annual Day of Service