The Implementer-Led Design, Evidence, Analysis and Learning (IDEAL) activity aims to enhance the food and nutrition security of vulnerable populations through improving the design, implementation, and overall effectiveness of development and emergency food security activities funded by USAID’s Office of Food for Peace (FFP). The Award Manager, IDEAL is responsible for ensuring donor compliance and successful implementation of the IDEAL award and associate awards from opportunity to closeout. This position is accountable for meeting award management targets and metrics for IDEAL and assigned associate awards, and for ensuring effective flow of information and resources to internal stakeholders and external partners on IDEAL.
Areas of Responsibility:
Monitor and Manage IDEAL and Associate Award Portfolio (70%)
- Serve as point of contact on assigned awards within SCUS, and for donor as appropriate;
- Work with Finance and relevant technical staff leads to monitor rate of spending, including charges such as personnel, travel, consultancy, subaward agreements, and troubleshoot and escalate as needed;
- Work with Finance to:
- Ensure expense charges are allowable, allocable and reasonable;
- Follow up to ensure errors are corrected;
- Assist Associate Director, Award and Budget Management with budget planning and monitoring monthly budget versus actual expenditures; compile and analyze annual and other budget submissions;
- Track and monitor project-specific Level of effort (LOE) reporting as needed for awards in portfolio and/or departmental sharing of LOE as directed;
- Support the department/agency to maintain award management systems (ensuring award files are kept up to date in consistent manner to support backstopping and handover);
- Support Associate Director, Award and Budget Management in monitoring award implementation, reporting and procurements to ensure compliance and appropriate completion;
- Manage SCUS consultancy agreements, as needed, including wire transfers and ad hoc support;
- Support the development of and manage subaward agreements to partners as needed, including wire transfers and ad hoc support and closeout;
- Ensure awards are closed out in award management and financial systems; resolve any issues preventing closeout through coordination with Finance, and relevant technical teams and partners;
- Provide support to routine financial matters such as wire transfers, travel expense reports, purchase orders, consultancy agreements, contracts, and other financial matters as required;
- Track payment status, such as wire transfers, expense reports, and subaward payments, liaising with Save the Children Finance and other departments as necessary; and
- Adapt IDEAL and Associate Award to new SCUS processes and systems as they are developed.
Donor Reporting (10%)
- Facilitate communication and ensure timely, accurate narrative and financial reporting to donors and coordinate response to donor queries when needed; and,
- Review (and prepare, as applicable) donor reports.
Knowledge Management (20%)
- Provide logistical and event management support for IDEAL capacity building and knowledge management activities; and
- Participate in developing best practices, sharing resources, and ongoing trainings.
Educational Background:
High School or Technical/Vocational Degree
Skills/Experience:
- Minimum 3-5 years' experience to include grant management and award administration
- Excellent organizational skills – attention to detail and ability to juggle large amounts of details while still maintaining big picture
- Knowledge of USG rules and regulations
- Strong written and verbal communication skills
- Excellent MS Excel and financial management skills, including analysis of financial information
- Ability to follow through on tasks to completion
- Proactive approach to work and ability to identify and implement effective processes for achieving outcomes
- A high degree of flexibility and adaptability in order to respond to changing needs, comfort dealing with ambiguity
- Committed team player with strong interpersonal skills
- Commitment to goals and values of Save the Children and interest expanding knowledge of food security issues
- Ability to travel up to 15-20%, primarily internationally
Preferred Qualifications
- Bachelor’s degree in field related to international development;
- Experience managing USAID budgets and awards; and,
- Proficiency in a foreign language (French/Spanish).
Compensation/Benefits:
- Aetna Medical and Dental insurance with a concierge service
- Health Care and Dependent Care Flexible Spending Account
- Vision Insurance
- Life insurance
- Employee Assistance Program
- Commuter Benefit Program
- Vacation and Sick leave
- Paid holidays
What makes us special!
- Generous Retirement Savings with matching company contributions of up to 8%
- Family Leave – 10 additional days of paid time off for you to use to care for your family members
- Additional Maternity and Paternity Leave – 30 days where parents can take additional paid leave (beyond short-term disability and FMLA) at the birth or adoption of a child during that critical first year!
- Critical Child Illness Leave – We hope you never have to use it, but we will provide an additional 30 days of paid leave per year should your dependent child be faced with a critical illness.
- Pet Insurance, Critical Illness Insurance, Identity Protection, Home, Auto and additional Life insurances
- Summer Fun Fridays – During the summer months, early release at 1:30 pm every other Friday!
- Volunteer Day – One paid day a year to support the causes that matter to you!
- Ergonomic Options – Every employee at our HQ offices has the option of a sitting/standing desk
- Leadership and Employee Development Training, including:
- Our remarkable in-house CORE, Senior Management Development, and Leadership Development Programs
- Language learning opportunities
- Continuous Improvement skill development programs
- Brown Bag information sharing sessions
- Work hard/Play hard! We make sure there’s ample opportunity for fun, engagement, and celebration while you work, such as networking events, March Madness, World Cup, Dodgeball Tournaments, Take Your Child to Work Day, Founder’s Day, and our annual Day of Service
Job Function:
Organization Info
Listing Stats
Post Date:
Mar 12 2019
Active Until:
Apr 12 2019
Hiring Organization:
Save the Children US
industry:
Nonprofit