Are you ready to put your dynamic administrative skills to work? We are recruiting for a Development Coordinator to provide administrative and logistical support for our critical fund-raising events in the Mohawk Valley.
Event Logistics:
- coordinating event materials (invitations, brochures, tribute journals, gift bags);
- preparing attendee list and tracking registration;
- working with vendors;
- obtaining required permits;
- attending assigned events to help with set-up and tear down;
- acting as contact person at event site on event day;
- working as part of a team to ensure all event-related items are completed in a timely manner.
Administrative and data management:
- data entry into event management systems;
- processing invoices and payments;
- preparing correspondence, spreadsheets, informational materials and reports;
- providing administrative support to directors and event committees including meeting minutes and other support as needed.
In this role, you will be based in our Utica, NY office and will report to the Executive Director. You may support 2 or more fundraising directors in the Utica market.
If you would like to join our team and be a “ Relentless force for a world of longer, healthier lives ”, review the preferred skills and experience we are looking for below:
- advanced skills in Word, Outlook, Excel and PowerPoint are required;
- strong database management experience;
- experience in administrative support that includes simultaneously supporting multiple directors and/or fundraising events is helpful;
- able to work in a fast-paced, time-sensitive environment;
- able to prioritize and coordinate a heavy workload with minimal supervision;
- possess excellent problem solving, above average communication and customer service skills;
- convey a positive and professional attitude;
- ability to compose correspondence in a professional and visually appealing manner;
- able travel to events and meetings as needed to support our fundraising initiatives;
- willing to work outside of standard hours as needed, including weekends in support of events.
To help you be successful you will have access to our award-winning learning platform the Heart U as well as various other training and support mechanisms locally and through our National Center.
Attracting hardworking, committed employees means offering a competitive hourly wage, benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do. Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with innovative programs to develop your skills – helping you grow and thrive at the American Heart Association.