The Individual Philanthropy Group focuses on developing relationships with major donors and prospects ($10,000 and above). The Coordinator, Individual Philanthropy plays an important role in ensuring the fast-paced team and support related to donors runs smoothly. S/he will provide all necessary administrative support to the Senior Director, Individual Philanthropy, and the Northern California team as a whole, including being a liaison with Save the Children to corporate headquarters on the East Coast. The Coordinator will have a variety of responsibilities and support different projects. This remote or telecommute position is located in the San Francisco Bay Area.
Provide administrative assistance to the Individual Philanthropy team as a whole (45%):
- Provide strong event planning expertise including dealing with facility rentals, caterers and more.
- Liaison between Individual Philanthropy and the Resource Development to manage timesheets, expense inquiries, review travel posts, and obtain budget codes, among other administrative duties.
- Prepare and send out weekly team emails and weekly team wins.
- Maintain team inventory including but not limited to, supplies and fundraising materials; must be able to coordinate with internal and external stakeholders.
- Process gifts and be the point person for Gift Processing in Finance.
- Handle travel arrangements for salon events and donor visits for fundraising Directors and above.
- Handle expense reimbursements for fundraising Directors and above.
- Update and maintain external and internal website landing pages quarterly.
- Support ad hoc requests and support other projects as requested.
Provide assistance to the Senior Director, Individual Philanthropy in organizing and executing various administrative and fundraising functions including (35%):
- Coordinate calendar in a dynamic and ever-changing environment; ensuring accuracy, timeliness and strong communication.
- Support the regional fundraising team’s cultivation activities, event planning efforts
- Prepare donor materials as requested, including but not limited to: mail merges, printing and binding donor materials, submitting tracker requests, calendars, and perform other various duties
- Assist with development of materials for senior management meetings, donor meetings and additional high value meetings as needed; draft presentations as required.
- Handle domestic travel and conference arrangements, and expense reimbursements.
- Maintain and mange donor database, including input, updates, and tracking various requests involving multiple departments at headquarters.
Assist with special projects as requested by the Senior Director and members of the team (15%):
- Coordinate year-end thank-you campaign for high value donors; working cross-departmentally within the agency.
- Eventually coordinate Northern California Philanthropy Council’s priorities and needs.
- Assist with salons, galas, private parties, and other events as needed.
- Coordinate email campaigns using online marketing platform and update donor records accordingly.
- Perform other duties as may be required.
Growth and professional development opportunities (5%):
- Offer your time and skillset to support colleagues within the department and the agency on various continuous improvement and innovation projects; including participation in agency trainings.
- You have a minimum 2-3 years' of administration experience in a fundraising environment
- Strong customer service orientation for internal and external constituents with the ability to make people feel welcome and appreciated
- Highly-efficient administrator with strong time management skills
- Ability to self-organize, set priorities, handle multiple tasks simultaneously and flexibility to shift priorities as needed
- High level of organization, accuracy, attention to detail and follow-through skills
- Highly adaptable and flexible; willing to experience a wide variety of people, departments and processes
- High level of personal confidence and comfortable working independently
- Excellent written and verbal/communication skills
- Ability to maintain confidentiality at all times
- Creative problem solver
- Excellent interpersonal skills with ability to operate in small remote team setting
- Positive, upbeat personality and calm under pressure
- Solid skills in Microsoft Office and Office 365 products; ability to learn systems quickly and use technology to streamline tasks
- Associate or Bachelor’s Degree
- You have 3+ years’ of administration experience in a fundraising environment
- Experience with donor databases, especially Blackbaud
- Meaningful work, with a knowledge that you are changing the lives of children all around the world
- A family friendly work environment
- Highly collaborative and innovative teams
- Generous paid vacation days, holidays, family leave days, and sick time
- Healthcare plans including medical, dental, and life insurance
- Retirement savings account with matching company contributions
- Structured and formalized management development and coaching programs for mid and senior level managers
- Extensive e-learning opportunities on a variety of topics offered through our affiliation with several prestigious universities as well as language learning opportunities