To provide administrative assistance to the Planning Council Support/Ryan White programmatic and fiscal staff. This position supports the planning body for the Orlando Service Area (Brevard, Lake, Orange, Osceola, & Seminole).
Areas of Responsibility:
- Provide routine secretarial support for the Planning Council Support/Ryan White Program including: word processing, copying, faxing, filing, publishing and mailing of correspondence.
- Sort and distribute mail to appropriate parties.
- Coordinate all meetings affiliated with the Planning Council Support/Ryan White Program including preparation of materials, meeting room set-up/clean-up, ordering food, and coordinating transportation for planning body members.
- Develop staff reports and prepare consolidation of reports for use by appropriate staff, consultants, and other interested parties.
- Assist in completion of planning body member appointment process.
- Transcribe and distribute meeting minutes at planning body, committee, provider, and other applicable meetings.
- Maintain planning body membership and vendor databases.
- Aid in the preparation of the annual data presentation, priority setting, and resource allocation process for the Orlando Service Area.
- Ensure receipt of planning body meeting materials to the designated County representative.
- Provide technical assistance to planning body members.
- Maintain inventory of all Planning Council Support/Ryan White Program supplies.
- Coordinate check-signing with volunteers where applicable.
- Ensure planning body member reimbursements are received.
- Identify, oversee, and/or support innovative special projects that enhance the productivity and efficiency of the Planning Council, department and organization.
- Contribute to the overall organizational success by performing other duties and responsibilities as assigned.
Educational Background:
High school diploma or equivalent.
Skills/Experience:
PHYSICAL DEMANDS:
- Physical demands include sitting or standing for extended periods of time, bending, occasional lifting of items weighing up to approximately 25 pounds, regularly moving throughout the building between floors, traveling to outside meetings, regular use of standard office equipment such as the telephone, copier, fax and computer. Demands also involve protracted concentration. Reliable transportation and valid driver’s license required. Job involves frequent and routinely intense public contact.
EDUCATION AND EXPERIENCE:
- At least two years of experience performing administrative tasks.
- Advanced proficiency using computer applications such as Microsoft Word, Excel Power Point and Outlook.
- Ability to record/transcribe clear and concise minutes.
- Prior experience with HIV/AIDS related organizations helpful.
- Analytical and problem solving skills.
- Excellent interpersonal, verbal, and written communication skills.
- Ability to handle multiple high volume tasks or projects.
Ability to work alternate schedules which may include evenings and weekends.
Job Function:
Organization Info
Listing Stats
Post Date:
Dec 29 2017
Active Until:
Jan 29 2018
Hiring Organization:
United Way Worldwide
industry:
Nonprofit