The Business Development Coordinator supports the fundraising campaigns and events for the Bay Area Division of the American Heart Association and, specifically, the Go Red For Women campaign. Responsibilities include detailed event logistics coordination, database management/reporting and administrative/clerical support to ensure that we create exceptional experiences for our volunteers, donors and the community overall.
Areas of Responsibility:
- Coordinates and implements the planning and execution of detailed projects and tasks based on event timelines and agreed upon goals.
- Oversees and manages logistics for assigned campaigns and events including:
- Solicits bids for all printing and event needs; proactively finds ways to decrease costs
- Secures event permits and rentals
- Identifies and acquires all necessary equipment, supplies and material needed
- Oversees event set-up and serves as the lead for all day-of-event activities
- Recruits, trains and manages event day volunteers; creates, schedules and manages volunteer assignments and conducts post event-follow up
- Oversees the securing and coordination of live and silent auction opportunities for the events as well as management of that information
- Develops and/or customizes event collateral, programs, signage and other documents
- Organizes and implements community activation events including Wear Red Day activities
- Secures necessary resources and may solicit in-kind donations
- Manages budget, donation and expense tracking documents for events to ensure timely, accurate data entry and reporting.
- Manages campaign and financial data using appropriate databases including reconciliation, receipting, donor acknowledgement and reporting.
- Provides support to the Business Development team in managing communications, scheduling and meeting coordination.
- Coordinates volunteer requests for office support and day of events; maintains updated contact information and communication.
- Partners with Operations team on operational procedures and general office operations to ensure efficient, effective administrative support.
Skills/Experience:
Highly collaborative and agile team player with three years or more professional experience that includes:
- Proficiency in Microsoft Office applications
- Demonstrated ability to organize and manage multiple projects, prioritize tasks and meet deadlines with quality work
- Highly effective verbal and written communication skills
- Interpersonal effectiveness with a strong customer-service orientation
- Ability to organize, plan and execute corporate events
- Event management experience and knowledge of AHA’s mission and programs preferred
Job Function:
Organization Info
Listing Stats
Post Date:
Sep 1 2019
Active Until:
Oct 1 2019
Hiring Organization:
American Heart Association | American Stroke Association
industry:
Nonprofit