The American Heart Association office in Nashville, TN, has an exciting opportunity for a Field Support Specialist. This position will focus on administrative support for assigned fundraising events in Middle Tennessee. Responsibilities will include database management, financial reporting, and administration of the American Heart Association’s field fundraising activities.
Areas of Responsibility:
Administrative and data management:
- To include data entry into internal database systems; preparing correspondence and spreadsheets; informational materials and reports; tracking and reconciling event financials; accountability and upkeep of sponsorship agreements; executing and tracking donor acknowledgement process; upkeep and accuracy of donor information; maintenance of event websites; managing mailings; supporting fundraising directors in meetings and at events as needed (i.e. meeting minutes, administrative support).
- In this role, you will serve as secondary Affiliate Accounting Liaison, which includes ensuring all funds raised in support of the mission are able to be recorded and payments are received by due dates; ensuring accuracy, execution, proficiency and adherence to the latest policies and practices of the AHA as they relate to fiscal and event financials; understanding and communicating to local staff the process for sponsorship agreements, vendor contracts, vendor payments, and event reconciliation; ensuring accuracy, execution and adherence to latest policies and procedures of the AHA as they related to processing mail contributions and bank deposits.
Event support :
- To include securing and managing tracking of all auction items and in-kind; supporting auction volunteer committees; preparing event attendee list and managing registration; attending assigned events to help with set-up and tear down; and working with director to ensure all event related items are completed in a timely manner.
Educational Background:
High School Diploma/GED, Bachelor's Degree (or equivalent combination of education and experience) preferred
Skills/Experience:
- 2+ years of significant office experience preferably with a non-profit or public service organization
- Ability to prioritize and handle multiple tasks, managing multiple territories simultaneously
- Attention to detail and drive for excellence
- Knowledge of principles and procedures of project management
- Ability to plan work, organize and maintain workflow
- Excellent verbal and written communication skills
- Ability to work with people at all levels and maintain effective interpersonal relationships
- Advanced skills in Word, Excel, Power Point and Outlook are required
- Ability to work independently and outside standard hours as needed
- Ability to lift 20-30 pounds
Job Function:
Organization Info
Listing Stats
Post Date:
Mar 9 2019
Active Until:
Apr 9 2019
Hiring Organization:
American Heart Association | American Stroke Association
industry:
Nonprofit