Coordinator Development - Marietta, GA
Tracking Code
8193-415
Job Description
Are you ready to join an organization where you can make an extraordinary impact everyday?
Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.
This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.
The American Heart Association (AHA) has an excellent opportunity for an Executive Assistant in our Marietta, GA office. Working under the direction of Market VP this position is concerned with financial reporting and administration of the American Heart Association's field fundraising activities.
Major Responsibilities:
1 . Serve as Affiliate Accounting Liaison Backup for Marietta, GA
- Ensure that all funds raised in support of the mission are able to be recorded and payments are received by due dates, when Primary AAL is out or unavailable.
- Ensure Accuracy, Execution, Proficiency and Adherence to the latest policies and practices of the AHA as they related to the fiscal and event financials, when Primary AAL is out or unavailable.
- Understand and communicate to local staff the process for sponsorship agreements, vendor contracts, vendor payments, and event reconciliation, when Primary AAL is out or unavailable.
- Track and submit expenses for all fundraising staff, when Primary AAL is out or unavailable.
- Manage VP’s field budget as well as overhead budget for Marietta office, when Primary AAL is out or unavailable.
2. Serve as Health Resources Coordinator for Marietta, GA
- Record and respond to all health resource and volunteer requests.
- Work with the Community Health Director to evaluate health resource requests and determine level of fulfillment.
- Coordinate logistics of approved health events, such as lunch and learns, CPR trainings and health fairs.
- Work with the Community Health Director to log event evaluations based on feedback from corporate or community partners hosting the health event.
- Work with Development staff to compile sponsor/donor reports of completed health events and activities, including the number of individuals reached through the activity.
3. Serve as General (Back-up)/ Front Desk Receptionist for Marietta, GA
- Deliver high level of customer service to all guests who visit the office.
- Maintain professional conduct amongst all modes of communication.
- Responsible for ensuring mail is opened with dual control and distributed promptly, sending daily UPS packaging.
- Order general office supplies oversee upkeep general AHA items such as Annual reports, office materials, and advised when materials are outdated.
- Is knowledgeable about project and general event information including logistic questions.
- Performs switchboard duties utilizing professional business etiquette, always courteous and helpful. For New Hires: assign phone extension; ensure desk area is tidy; provide keys. Responsible for receiving and returning staff equipment.
- Work with affiliate staff regarding any needs for major building repairs, office furniture, etc. which may include getting local bids and submitting to affiliate office.
- Ensure that management documents and performance documents are complete, accurate and submitted in a timely manner
- Manage General Office Mailbox.
Required Experience
- High School Diploma/GED required (Bachelor's Degree preferred) and two years significant office experience preferably with a non-profit or public service organization.
- Knowledge of principles and procedures of project management.
- Ability to plan work, organize and maintain workflow.
- Strong working knowledge of Word, Excel, Power Point and Outlook.(will be tested)
- Ability to work with people at all levels.
- Demonstrated ability to organize and plan.
- Ability to maintain effective interpersonal relationships.
- Ability to work under tight deadlines and help move projects forward.
- Ability to work outside standard hours as needed.
- Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work
The American Heart Association will not discriminate against any employee or applicant for employment because of age, race, color, religion, sex, gender identity, national origin, disability, veterans’ status, sexual orientation, marital status or based on political or religious opinions or affiliations, membership or non-membership in employee organizations.
Visit www.heart.org/careers and click 'benefits' for more information.
Specific benefits include: * Medical * Dental * Vision * Retirement plan with generous employer contributions * Twelve paid holidays * Paid time off * Flexible spending accounts * Life insurance plan * Start! Fit-Friendly environment.
Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.
To apply: Go to www.heart.org at http://www.heart.org/ to view this and other current openings. Candidates must apply on-line as the AHA's recruitment process does not include the utilization of faxed or hard copy resumes.
Job Location
Marietta, Georgia, United States
Position Type
Full-Time/Regular
Job Category: Administrative/Clerical
EOE Minorities/Females/Protected Veterans/Disabled