Director of Human Resources

Key Responsibility Area: Talent Management

• Manage the organizational talent assessment and management process.
• Develop and maintain the organizational competency model.
• Work with the Executive team to evaluate talent and identify potential throughout the organization.
• Work with the Executive team to develop organizational succession plans to ensure future success.

Key Responsibility Area: Staff Development & Human Resources Management

• Manage the organizational process around the creation and development of individual development plans for all staff.
• Work with partners in the community to provide quality training for staff.
• Develop the annual staff development budget and monitor it throughout the year comparing budget to actual and making mid-course corrections as needed.
• Work with supervisors to ensure development opportunities both through traditional and non-traditional means.
• Effectively manage change within departments along with supervisors and coordinate structure/title changes.
• Work with supervisors to ensure that job descriptions are accurate and up-to-date for all staff.
• Develop and monitor staff inclusion initiatives and outcomes.
• Utilize PI system for organizational success and internal conflict resolution.
• Work with supervisors and Vice-Presidents to create staff performance improvement plans when needed.
• Conduct team building activities for newly formed teams and teams in conflict.
• Serve as a resource and sounding board in the area of Human Resources to the Executive Team.
• As needed, facilitate conflict resolution solutions with supervisors and staff.
• Ensure staff performance reviews are being done at a high quality and that individual’s goals, competencies and development plans are all aligned.
• Continue to develop and administer an effective and worthwhile employee recognition/anniversary program.
• Consult with legal counsel as needed.

Key Responsibility Area: Human Resources / Benefits Administration

• Develop and administer an onboarding-orientation program that effectively integrates new employees.
• Ensure that policies and procedures are administered consistently and are in line with the organization’s mission, vision and values.
• Maintain employee handbooks.
• Maintain personnel files on all current and former employees.
• Ensure staff sick leave/vacation data is maintained and quarterly reports are provided to supervisors and staff and any differences are reconciled.
• Administer employee benefit programs (health insurance, dental insurance, life insurance, disability, pension, Flexible Spending Account, 403b, unemployment and workman’s comp.)
• Research and respond to staff needs regarding employee benefits.
• Work with outside vendor to conduct annual market salary survey for President and Vice Presidents one year and all other staff the next year.
• Assist with the development of the annual salary budget.
• Serve as Privacy Officer for HIPPAA Title II Compliance (see Group Health Plan Privacy Officer job description)
• Operate with a high degree of independent judgement to relieve the executive VP/CFO of administrative detail.

Key Responsibility Area: Recruitment

• Centralize the recruitment process and procedures for the organization
• Work with hiring supervisor to develop timeline, schedule interviews, do telephone screening.
• Develop & distribute job announcements to attract a diverse group of job applicants.
• Develop behavioral-based interview guides and conduct interviews.
• Develop and administer skill based tests for applicants.
• Conduct reference checks.
• By utilizing all information gathered about each candidate work with supervisor to ensure that best candidate is hired.
• Generate letters of hire and rejection for all positions.

Key Responsibility Area: Payroll

• Prepare and reconcile bi-weekly payroll (salary and benefit changes, new employees, etc.)
• Coordinate payment of payroll taxes.
• Coordinate year end payroll activity.

Key Responsibility Area: Supervision

• Supervise the Assistant Director of Human Resources and Receptionist.
• Set annual performance and development goals.
• Provide training and support

Key Responsibility Area: Building

• Supervise reception area and organizational meeting room reservation process
• Distribute/collect keys for staff and tenants
• Maintain master key database

Key Responsibility Area: Personnel Committee Support

• Provide support and staff leadership to the Personnel Committee
• Recruit members for Personnel Committee while always being mindful of needed diversity
• Develop and monitor volunteer inclusion initiatives and outcomes for United Way volunteer committee structure.

Key Responsibility Area: Administration and staff support to Executive VP Finance & Administration/CFO

• Manage corporate and other confidential information and files.
• Draft guidelines for activities related to Executive VP/CFO responsibilities.
• Interact with outside vendors when necessary.
• Make chair recommendations for all internal staff committees to President/Executive VP Finance & Administration/CFO.
• Serve as a resource and sounding board in the area of Human Resources

Key Responsibility Area: Bookkeeping

• Perform payroll account reconciliations and tax payments
• Other tasks as needed to complete monthly accounting reports.

Key Responsibility Area: Agency Dental Insurance Programs

• Lead contact with agencies to answer questions concerning enrollment, coverage and billing.
• Assist with annual renewal of employee insurance plans.
• Provide information to agencies and staff as requested.

Key Responsibility Area: Community Involvement

• Serve as United Way of Dane County’s representative on the EOC Employment Committee.
• Serve as United Way of Dane County’s representative on the Madison Area Diversity Roundtable