The Coordinator, USPA Finance will provide financial support for Save the Children’s Rural Education Programs, a division within the agency charged with implementing high-quality programs and policy work focused on early childhood education, school age programs, and emergency preparedness. Rural Education delivers programs to over 150 sub-grantees funded by numerous grants, contracts, and private contributions. The Coordinator is responsible for budget holder support, award management, sub-award management, budgeting, financial analysis, accounting, and expense allocation guidance as delegated by the Associate Director, Rural Education Finance.
- Exercise independent judgment and discretion on significant matters related to functional area.
- Objectives and milestones are determined jointly by employee and supervisor and implemented with management support
- Functional based policy and practices exist. Incumbent is provided with the "what", but is most likely to determine the "how"
- Provide information to their Manager or to other Senior Managers so that they can make accurate decisions
- Build effective relationships with peers and managers. Relates well to all kinds of people
Essential Duties, Responsibilities and Impact
- Assist in providing input to their function’s strategic and operational plan
- Assist in developing short-term plans and organizes resources to achieve results
- Accountable for day to day decisions around execution of job, and for setting clear objectives and measures for self
- Require little or no supervision on routine work assignments, but may require supervision to review work progress and results on non-routine work assignments
Financial Reporting and Analysis (40%)
- Prepare financial analysis files by extracting data from the general ledger
- Prepare monthly financial reports including, but not limited to, budget vs. actual reporting, grant spending reports, spending projections, and trends
- Conduct monthly general ledger analysis for coding accuracy
- Prepare timesheet and expense allocation guidance, and ensure on-time completion and re-classes when needed
- Assist with event budget preparation and expense tracking
Award Management (30%)
- Prepare donor budget proposals
- Draft invoices and financial reports that ensure accuracy and compliance with donor requirements and internal organization policy
- Ensure Award Management System is maintained with accurate data and completed workflows
- Monitor grant spend to ensure fair cost allocation and expense projections
- Build award match plans and track progress through accurate coding
- Provide financial data to Award Managers
Sub-award Management (30%)
- Prepare comprehensive sub-award analysis, including spending trends
- Review partner financial reports and process payments
- Reconcile sub-award advance and expense accounts
- Maintain annual sub-award budget vs. actual report
- Ensure accurate and complete sub-grant files
- Minimum 2-3 years' experience in area of expertise
- Learned knowledge and technical skills to support semi-complex tasks
- Advanced knowledge and hands-on experience with Microsoft Excel and demonstrated ability to apply creative ideas for data compilations
- A creative self-starter who has the ability to support multiple stakeholders by providing sound financial data and guidance
- Ability to work with staff at various levels and to demonstrate the importance of upholding financial policies and procedures
- Ability to prioritize, work well under pressure, and capably handle/juggle multiple tasks within tight deadlines
- Aetna Medical and Dental insurance with a concierge service
- Health Care and Dependent Care Flexible Spending Account
- Vision Insurance
- Life insurance
- Employee Assistance Program
- Commuter Benefit Program
- Vacation and Sick leave
- Paid holidays
What makes us special!
- Generous Retirement Savings with matching company contributions of up to 8%
- Family Leave – 10 additional days of paid time off for you to use to care for your family members
- Additional Maternity and Paternity Leave – 30 days where parents can take additional paid leave (beyond short-term disability and FMLA) at the birth or adoption of a child during that critical first year!
- Critical Child Illness Leave – We hope you never have to use it, but we will provide an additional 30 days of paid leave per year should your dependent child be faced with a critical illness.
- Pet Insurance, Critical Illness Insurance, Identity Protection, Home, Auto and additional Life insurances
- Summer Fun Fridays – During the summer months, early release at 1:30 pm every other Friday!
- Volunteer Day – One paid day a year to support the causes that matter to you!
- Ergonomic Options – Every employee at our HQ offices has the option of a sitting/standing desk
- Leadership and Employee Development Training, including:
- Our remarkable in-house CORE, Senior Management Development, and Leadership Development Programs
- Language learning opportunities
- Continuous Improvement skill development programs
- Brown Bag information sharing sessions
- Work hard/Play hard! We make sure there’s ample opportunity for fun, engagement, and celebration while you work, such as networking events, March Madness, World Cup, Dodgeball Tournaments, Take Your Child to Work Day, Founder’s Day, and our annual Day of Service