Summary
The Portfolio Manager, USP Finance will provide financial support for Save the Children's U.S. Programs (USP), a division within the agency charged with implementing high quality programs and policy work focused on early childhood education, school age programs, and emergency preparedness. USP delivers programs to over 100 sub-grantees funded by numerous grants, contracts, and private contributions. The manager is responsible for budget holder support, award management, sub-award management, budgeting, financial analysis, accounting, and expense allocation guidance. He/she will serve as the financial point of contact for an assigned portfolio.
What You'll Be Doing (Essential Duties)
Budget Holder Support (30%)
- Serve as business partner for budget holder
- Provide training and technical assistance for budget management
- Support planning and budgeting process
- Maintain budget forecasting tool for division reporting
- Participate in leadership meetings and provide financial guidance
- Support operational needs including procurement, GIK, and asset management
Financial Reporting and Analysis (30%)
- Provide monthly financial reports including, but not limited to, budget vs. actual reporting, grant spending reports, spending projections, and trends
- Conduct monthly general ledger analysis for coding accuracy
- Prepare timesheet and expense allocation guidance, and ensure on-time completion and re-classes when needed
- Assist with event budget preparation and expense tracking
Award Management (20%)
- Prepare donor budget proposals
- Draft invoices and financial reports that ensure accuracy and compliance with donor requirements and internal organization policy
- Ensure Award Management System is maintained with accurate data and completed workflows
- Monitor grant spend to ensure fair cost allocation and expense projections
- Build award match plans and track progress through accurate coding
- Collaborate with SCUS Grants and Contracts to implement guidelines and policies
Sub-award Management (20%)
- Host annual partner finance training and compliance overview
- Provide financial guidance to stakeholders
- Prepare comprehensive sub-award analysis, including spending trends
- Review partner financial reports and process payments
- Reconcile sub-award advance and expense accounts
- Maintain annual sub-award budget vs. actual report
Required Qualifications
- A minimum of 3 to 5 years of finance or accounting experience working with grants/contracts
- Advanced knowledge and hands-on experience with Microsoft Excel and demonstrated ability to apply creative ideas for data compilations
- A creative, self-starter who has the ability to support multiple stakeholders by providing sound financial data and guidance
- Ability to work with staff at various levels, and to demonstrate the importance of upholding financial policies and procedures
- Strong diplomatic, interpersonal, and team skills. An in-depth understanding and problem-solving approach to financial management as it relates to complex, multifunctional budgets.
- Ability to prioritize, work well under pressure and capably handle/juggle multiple tasks within tight deadlines.
- High School diploma required; Bachelor's degree in Accounting or related field preferred
What's In It for You
- Meaningful work, with a knowledge that you are changing the lives of children all around the world
- A family friendly work environment
- Highly collaborative and innovative teams
- Generous paid vacation days, holidays, family leave days, and sick time
- Healthcare plans including medical, dental, and life insurance
- Retirement savings account with matching company contributions
- Structured and formalized management development and coaching programs for mid and senior level managers
- Extensive e-learning opportunities on a variety of topics offered through our affiliation with several prestigious universities and with the American Management Association, as well as language learning opportunities
Save the Children invests in childhood: every day, in times of crisis and for our future. In the United States and around the world, we are dedicated to ensuring every child has the best chance for success. Our pioneering programs give children a healthy start, the opportunity to learn and protection from harm. Our advocacy efforts provide a voice for children who cannot speak for themselves. As the leading expert on children, we inspire and achieve lasting impact for millions of the world's most vulnerable girls and boys. By transforming children's lives now, we change the course of their future and ours.
Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children's policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy will be treated as a serious issue.
We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.