Director of Finance and Administration

Financial Management

• Oversee the day-to-day operations of the finance function to ensure the timeliness and accuracy of financial reporting and the integrity of accounting systems and controls in accounts payable, billing and accounts receivable, payroll, general ledger, account reconciliation, government grant accounting, fund accounting, revenue accounting, cash recording and reconciliation and fixed assets.
• Ensure the daily financial and accounting functions performed are in strict accordance with Generally Accepted Accounting Principles (GAAP), with United Way Worldwide and with all other applicable accounting and regulator rules for nonprofit IRS 501(c) (3) organizations
• Files all reports required by State and Federal agencies in a timely and accurate manner
• Produce, analyze and communicate monthly and annual financial reports including a balance sheet, income statement, cash flow statement and a rolling forecast and other reports and dashboards, as needed. 
• Lead the annual and long-term budgeting process in conjunction with the Executive Director and other members of the Leadership Team; evaluate budget assumptions and develop various scenarios; assure final budget numbers are entered and current in QuickBooks.
• Coordinate and lead the annual audit process and 990 preparation process, liaise with external auditors and the Treasurer of the Board of Directors.
• Oversee the Payroll Administration function, ensuring payroll is processed in a timely manner with accurate recording of wages and benefits
• Provides oversight in line with investment policies along with the activity, reconciliation and reporting of all investments including the East Tennessee Foundation.
• Maintain a robust grants and agency allocations management system, ensure accurate and timely financial reports are prepared in accordance with contract agreements with funders and provide timely reporting on financial activity of individual projects with comparisons to budget. 
• Support and collaborate with Program Managers and Directors in tracking and understanding budgets.
• Ensure adherence to the billing and collection schedule.
• Update and implement all necessary business policies and procedures; maintain the overall policy and procedure manual.
• Effectively communicate and present critical financial matters to the Executive Director, Leadership Team and Board of Directors.
• Represent Identity to financial institutions.
• Manage the organization’s capital assets/facilities and ensure proper recordation, amortization and disposal of assets.

 Administration Management

• Coordination of various Committee meetings including schedules meetings, prepares agendas, prepares minutes, maintains Plan of Work document, provides copies of material discussed.
• Oversees all IT contracts and is responsible for the computers, servers and other office equipment. Assures proper backup procedures and security measures are in place.  Maintains confidentiality of donors and ensures organizational processes are in place to protect private information. 
• Assures the organization complies with legal and membership regulations.
• Provides advice and oversight of building operations, risk management and safety of staff and visitors at organizational meetings.