FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories. We are currently seeking qualified candidates for the position of Sr. Subcontracts Officer
The Sr. Subcontracts officer will be primarily responsible for administering and monitoring subcontractors and subrecipients to ensure full compliance with donor rules and regulations, developing contracts in conjunction with the managers guidance and RO/HQ, monitoring pipelines, modification of subcontracts, monthly invoices, and administer all contractual agreements. This position will be supported and supervised by the innovation Fund Manager.
- Comprehensive analysis of contract terms and conditions to ensure that the organization has the organizational capacity or is able to acquire the necessary capacity to successfully perform and meet contractual obligations;
- Expert interpretation of donor/client’s (USG and non-USG) rules and regulations;
- Standardization of administrative procedures for efficient award and post-award management;
- Development of contractual documents including templates and ancillary business forms;
- Administration and preparation of dispositions and close-outs
- Capacity building and replication of contract portfolio management systems and best practices in award and sub award management/administration
- modification of subcontrcats for IHSAN project and track fund for all subcontrcats under IHSAN project.
A Sr. Subcontracts Officer will lead or supervise other staff in the efficient operation and maintenance of an effective contracts portfolio management system. Sr. Sub Contracting officers will work in partnership with entire organization staff to achieve successful and compliant subcontract/grant performance. The scope of subcontract administration may include subcontract interpretation, compliance with regulatory requirements and restrictions, sub-award administration, and donor/client relations among others.
Accountabilities:
Pre-award:
- Serves as a technical resource to proposal development units (Business Planning and Proposal and Cost and Pricing) by drafting solicitations, interpreting regulations and award provisions, clarifying compliance issues, etc.
- Reviews and negotiates critical award terms and conditions.
- Supports the pre-award assessment
- Identifies significant risks and recommend plan for mitigation including justification of working at risk.
Post-award:
- Manages subcontract/grants set-up in the subcontract/grant management and/or financial management system.
- Advises senior management on matters of concern and elements of risk that can be detrimental to successful subcontract/grant performance. Recommends alternative approaches to overcome any negative impact.
- Reviews the deliverables from Subcontractors/grantees before submission to Innovation Fund Manager. These will include subcontract add-ons, budget realignments, cost extensions, and budget modifications, any other transactions requiring donor/client approval such as sub-awards, salaries, consultant rates, waivers, vetting, site visit etc. The Sr. Subcontracts officer will handle the more complicated or business-sensitive transactions.
- Conducts complex negotiations requiring senior staff engagement.
- Develops and maintains strong relationships with counterparts (internal and external).
- Responds to audit matters (internal and external).
- Articulates and advocates for the organization’s position on matters of regulation and other contractual issues.
- Collaborates with organization’s staff to monitor prime contract and subcontract performance.
- Negotiates substantive provisions in lower- tier subcontracts.
- Trains other staff in standardized procedures for efficient award and sub-award management.
- Manages input to contract close-out.
- Other tasks as assigned by management
- Advanced knowledge of donor/client (USG and non-USG) rules and regulations, various contractual mechanisms, and contracts administration including funding opportunities and types of award of acquisition (contracts) and assistance (cooperative agreements and grants).
- Strong theoretical knowledge and practical experience in contracts administration Skills in negotiations, sub-award management and procurement.
- Develop contacts and grow relationships with counterparts to promote specific unit and larger organizational goals.
- Effective oral communication and business/technical writing skills.
- Independently use technology to perform work. Ensure integrity of systems, internal controls and data management, including recommending modifications for further strengthening as indicated.
- Apply updated technology to facilitate procedures and achieve unit goals and objectives.
- Adaptable to work environments in diverse cultural settings.
- Minimum of 5-8 years’ experience in a contracting position in either the Federal Government acquisition system, USG private contractor, or an International Non-Governmental Organization (INGO) l.
- At least 3 years of negotiating experience and direct management of contracts and other agreements.
- Advanced knowledge of donor (USG and non- USG) rules and regulations including but not limited to USAID, DHHS, DOE, etc.
- Excellent oral and written communication skills.
- Excellent organizational skills and strong ability to manage and meet multiple tasks.
- Professional level of English including business writting skills
- Prior experience in a Team Leader capacity.
Problem Solving & Impact:
- Analyze highly complex situations (e.g., high-risk conditions or business-sensitive issues) and alert leadership to impact on performance.
- Recommend options to overcome the above based on careful and thoughtful evaluation of facts and well-informed interpretation of applicable regulations.
- Ensure that contracts are administered according to the highest standards of ethics and
- .Erroneous decisions or recommendations or failure to achieve results may cause the organization to incur additional costs and suffer delays that can have a negative impact on its record of performance.
Supervision Given/Received:
- Performs work with a high degree of independence to determine practical methods and procedures for effective performance.
- Supervises the work of associate contract staff.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.