FHI 360 is currently recruiting for the position of Grants Manager, for the USAID-funded civil society strengthening project in Indonesia, MADANI. The project focuses on developing the capacity of civil society organizations (CSOs) to increase accountability and tolerance at the district level. Provinces of intervention will include: West Java, East Java, Central Java, Lampung, Gorontalo, Central Kalimantan, South Sulawesi, and West Nusa Tenggara (NTB).
The Grants Manager will support the management and implementation of the grants component of MADANI. S/he will work with the Deputy Chief of Party to establish and manage the grants program including pre and post award phases of the award and sub award development process, post award monitoring ongoing agreements as well as ensuring adequate tools and processes and mechanisms in place to ensure full compliance with award and sub award conditions. This position will also oversee training to program staff and capacity building with grantees on grants policies and procedures. The position will manage a team of three Grants Officers.
Pre-award activities
- In collaboration with home office technical staff, lead the in-country procurement of grants and/or contracts in accordance with USAID and FHI 360 standards, to include overseeing grantee proposal reviews.
- In coordination with the program team members, provide support to grant candidates in proposal and budget development as well as assist in finalizing their program scopes of work (SOWs) and work plans.
- Support the pre-award review of all potential partners highlighting their technical, programmatic, financial and admin capacity for receiving, custody and expenditure as well as monitoring and reporting on subsequent project funds, ensuring pre-funding conditions as per the partners finance and admin guidelines are met.
- Ensure proper negotiation of terms and conditions for grants including all pre-award assessments.
Post-award activities
- Review grantee programmatic and financial reports and ensure timely financial disbursements and compliance with grants financial management policies;
- Monitor grant expenses and provide regular updates on grant status including developing and maintain grantee activity calendar and providing program staff with activity information for performance reports.
- Review grant activities for compliance with USG rules and regulations, as well as FHI 360’s policies.
- Maintain accurate and complete files of grants documentation.
- Ensure accurate grant close-out processes are complete and up to date.
- Minimum 8 years experience of grants management and/or program finance experience required.
- Demonstrated skills in effectively working, coordinating and negotiating with local institutions and organizations, donors – USAID experience overseeing grants in Indonesia required. Experience in NTB, Java and Sulawesi desirable.
- Experience in capacity building.
- Strong interpersonal and analytical skills.
- Excellent written and oral communication skills.
- Fluency in Indonesian and English required.
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