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Deputy Director

ACCOUNTABILITY: Reports to Executive Director

JOB SUMMARY: Responsible for the day-to-day operations of the organization; manages all tasks and reporting related to budget, financing, fundraising, and related community outreach; supervises all staff; manages all tasks and reporting related to personnel; assists Board of Directors in implementing and maintaining priorities and policies; works with board committees as needed; works collaboratively with Executive Director.

Areas of Responsibility: 

Personnel

● Hire, develop, promote, evaluate, and terminate staff in accordance with Board approved policies and procedures. (Currently, there are 6 staff positions to supervise.)

● Approve staff leaves and requests

● Propose staffing and develop job descriptions

● Develop and recommend salary ranges and increases

● Conduct written annual performance reviews for staff under direct supervision

● Payroll

● Coordinate staff trainings and staff certifications

Budgeting and Funding

● Assist the Finance Committee in developing annual budget. Manage the daily finances of the organization

● Approve expenditures (e.g., equipment, kitchen & office supplies)

● Develop grant applications and proposals.

● Comply with funder reporting requirements

● Works closely with Executive Director and Community Relations Manager regarding fundraising/events/planning

● Annual reporting and certifying (including Retirement, FBST, Health Permit, Worker’s Comp and Disability Ins. and St. John’s Church)

● Bookkeeping/accounting

● Financial Review/Audit

Program/Office

● Responsible for administration of day-to-day operation of office, free meal program, building & grounds

● Ensure staff compliance with the St. John’s Church Jubilee Agreement

● Ensure that necessary reports to Board and funders are prepared and submitted in a timely manner

● Equipment Inspections

Board Relations

● Attend Executive Committee and Board meetings

● Works with board committees as needed

● Interpret, implement, and maintain Board-approved policies

● Assist Board, committees, and staff in program development, defining priorities and strategic planning

● Ensure board meeting minutes and other documents are prepared and distributed to board members

● Develop Board orientation format and materials. Present parts of Board orientation

Educational Background: 
Bachelor’s degree or equivalent
Skills/Experience: 

 

● Seasoned leader with 5+ years of senior nonprofit management

● Bachelor’s degree or equivalent

● Strong analytical skills and understanding of how operations and finance support the broader mission of the organization

● Must be familiar with nonprofit finance and accounting regulations

● Demonstrated expertise in securing grants and cultivating new funding streams

● Proven track record of success in strategic planning, facilitating progressive organizational change and development

● Superior management skills; ability to influence and engage direct reports and volunteers

● Strong supervising, facilitating, and coaching experience to support a team with diverse levels of expertise and skill sets.

● Ability to ensure accountability and develop staff members

● Knowledge of challenges and needs commonly facing people living in poverty such as being food insecure, unhoused, underemployed, marginalized, coping with mental and physical health challenges, major life transitions or crises and receiving inadequate public assistance.

● Commitment to cultivating a welcoming organizational culture which includes supporting members of the BIPOC and LBGTQ+ communities and a commitment to upholding anti-racism policies and procedures.

● Excellent time-management and communication skills; detail oriented, creative problem solver

● Excellent judgment, self-reliant, team player, strong work ethic, results oriented

Compensation/Benefits: 

Salary Range: 48,000 - 50,000

Benefits

● Generous Cafeteria Plan Benefits, including health insurance option

● Vacation, personal time and holidays

● 403 (b) retirement plan 

Additional Information: 

Required: Resume and Cover Letter

Loaves & Fishes of Tompkins County is an equal opportunity employer who provides a living wage and is committed to a diverse workforce.

Organization Info

Loaves and Fishes of Tompkins County

Overview
Headquarters: 
Ithaca, NY, USA
Annual Budget : 
$500,000-1M
Size: 
1-10 employees
Founded: 
1983
About Us
Areas of Focus: 
Mission: 

Loaves and Fishes of Tompkins County is a Christian ministry which provides a place for free meals, hospitality, companionship, and advocacy for those in need, regardless of their faith, beliefs, or circumstances.

Programs: 

For 40 years, Loaves & Fishes’ Free Meal and Advocacy Programs have offered Tompkins County residents a welcoming community where guests can share a meal with others and, if needed, receive practical assistance and support. Loaves & Fishes provides nutritious free meals each weekday to all who come. Currently we are serving 300 meals each day, Monday – Friday. We rely on 100 community volunteers each week. Additionally, emergency groceries, limited funds, bus passes, blankets, winter clothing, and personal care items are available to guests when needed. Social service agencies provide direct outreach to our guests during meal times including: Catholic Charities (SNAP and health insurance benefits), Lifelong (Medicare), Cornell University PATCH (Blood pressure screenings), Cayuga Addition Recovery Services, and REACH Medical.

Loaves & Fishes is the only community kitchen in Tompkins County that is open five days each week including holidays. Our guests include people suffering from: poverty and hunger including those who are unhoused, under employed, on inadequate public assistance, marginalized in any way, dealing with mental and physical heath challenges, veterans, people in crisis, and anyone in need of companionship.

Loaves & Fishes provides a particularly effective environment to learn when people are in crisis or have unmet basic needs, such as lack of adequate housing or medical care. Most people when hungry will seek help in obtaining food, as it becomes a matter of survival. However, many people are less likely to ask for help if they have other, unmet, but often critical needs because they have no idea how to get these needs met or have given up the expectation that their life can be any different. Additionally, many of our guests have no family, friends or co-workers that can offer assistance to them during times of need. During meal times, our guests commonly reveal to other guests, staff and volunteers, in one way or another, that they need help. Then they are directed to a staff member who is equipped to assist our guests. The Advocacy Program provides information to our guests about existing social services and resources, actively links guests to these services when needed and, in general, provides on-going emotional and practical support to our guests during times of crisis or significant transitions.

Loaves & Fishes is an American Red Cross (ARC) of the Southern Tier designated emergency site for Tompkins County. Should the need arise, the ARC can request the use of the St. John’s facility for emergency sheltering or feeding of Tompkins County residents. For example, in the event of a community emergency, Loaves & Fishes will work with the ARC to provide 175 – 200 meals twice a day and/or open our facility to enable residents to cool down or warm up. Loaves & Fishes can also prepare and package meals the ARC will pick up and deliver to those in need throughout the county. Furthermore, due to our downtown location, during a state of emergency our site can provide support for essential Tompkins County government workers and first responders.

Loaves & Fishes of Tompkins County addresses the following community needs:

Food insecurity by: serving free hot nutritious meals each weekday; providing emergency food if needed (not a pantry); informing and referring individuals to other emergency food agencies.

Individual's lack of basic needs by: our Advocacy Program which entails making referrals and, occasionally, accompanying individuals to meetings with front-line agencies and speaking on their behalf if necessary; providing limited emergency funds, personal care items and winter clothing; bus passes, and facilitating outreach of local agencies during mealtimes.

Individual's social isolation by: nurturing a community of people (guests, volunteers, staff) who care for and respect each other; encouraging staff, volunteers and guests to eat together to overcome social isolation and barriers (class, race, ability); inviting guests to work alongside volunteers and staff during clean-up.

The need for volunteer, working and learning opportunities by: mentoring and supervising individuals in kitchen work and hospitality from other programs including, Unity House, civic groups, local businesses, schools, and people needing to complete community service hours for their schools or for the parole office.

The indifference to the needs of the poor and marginalized by: bringing an awareness of poverty and hunger in Tompkins County through the local media, public service announcements, and events.

Awards & Accolades: 
Article: https://www.ithaca.com/news/ithaca/feeding-the-community-for-40-years/article_515db93e-36d3-11ee-81a0-8796ed2fa067.html
Why Work For Us?: 

Organizational Culture

Anyone who walks through our doors is welcome at the Loaves & Fishes table. We aspire to treat everyone as we would want them to treat us. Our supportive community offers compassionate companionship as well as physical sustenance. We strive to welcome the stranger and feed the hungry. Through our Advocacy Program, we provide personal care items and referrals to community resources that can assist guests in meeting their critical, unmet basic needs.

Loaves & Fishes is a welcoming and safe place for all no matter one’s faith, beliefs, circumstances, physical or mental health challenges, gender expression, sexual orientation or race. This is overtly stated in the following documents which are prominently displayed in our dining hall:  our code of conduct, anti- harassment and anti- discrimination polices and anti-racism commitment. Every guest, volunteer, and staff member are required to uphold the rules and expectations stated in these documents.

Loaves & Fishes is committed to promoting diversity and furthering inclusion in our community. 

What is it like to work at Loaves & Fishes?

We are a small staff committed to Loaves & Fishes' mission. We accomplish everything we do through working as a team with each other and with our kind-hearted, dedicated volunteers. Our enthusiasm is fueled by the meaningful difference we make in the quality of life of our guests, one meal and one smile at a time. 

Connect With Us

Listing Stats

Post Date: 
Jul 9 2024
Active Until: 
Aug 8 2024
Hiring Organization: 
Loaves and Fishes of Tompkins County
industry: 
Nonprofit