To provide administrative support and coordination to the Community Impact team
Core Competencies:
- Problem Solving and Decision Making
- Communicating and Influencing
- Business Knowledge/Savvy
- Partnering and Teamwork
- Personal Excellence
Areas of Responsibility:
- Type correspondence; update databases and create reports.
- Distribute department mail and coordinate preparation of department mailings.
- Maintain department files; maintain and order department supplies.
- Assist with the coordination of facilities/catering for special functions.
- Prepare agendas, confirm and record attendance and take minutes at meetings of the Community Impact Cabinet.
- Prepare agenda and take minutes at monthly Community Impact team meetings
- Provide administrative support to OCUW granting process.
- Prepare check requests and maintain department budget in partnership Community Impact team.
- Provide support to OCUW meetings, event and special project as required.
- Work with Associate Director, Grants & Evaluation, assist in the docket preparation and editing process for board and committee meetings,
- Provide administrative support for the Financial Review Committee including organization of the audit process and tracking of financial review statements in coordination with the Associate Director, Grants & Evaluation
- Coordinate routine correspondence with grantees, applicants and others
- Assist with preparation and disbursement of declination letters, grant agreements and award letters
- Assist with data entry and program reporting in grant evaluation software, e-cImpact.
- Support the Community Impact Senior Directors/Managers with administrative duties as needed.
- Provide back-up front desk coverage as needed
- Participate in monthly administrative staff meetings and report updates to Community Impact team
- Participate as a team member in assigned project activities, and perform other tasks as assigned related to the Community Impact Division or the organization as a whole.
Educational Background:
High School Diploma
Skills/Experience:
- Three years of experience in a secretarial or assistant position and/or other relevant work experience
- Experience in a sales environment desirable, non-profit service experience also a plus
Technical Knowledge
- Computer skills with emphasis on Microsoft office (Outlook, PowerPoint, Excel, Word)
- Experience in a business office, knowledge of business procedures and practices
Physical Demands:
- These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of this role.
- The employee is required to talk and hear.
- The employee is often required to sit and use their hands and fingers to handle or feel.
- The employee is required to stand, walk, reach with arms and hands, climb, balance, twist, lean, move from one location to another and to stoop, kneel, crouch or crawl.
- Vision abilities required by this job include close vision.
- Set-up and take down for events. Ability to operate a computer keyboard, and lift files and reports.
- Exposure to glare from a computer.
- Participation in early morning and evening meetings and events will be required.
- The noise level in the work environment is usually quiet to moderate.
Job Function:
Organization Info
Listing Stats
Post Date:
Jul 13 2019
Active Until:
Aug 13 2019
Hiring Organization:
United Way Worldwide
industry:
Nonprofit