To provide administrative support and coordination to the Community Impact team
Areas of Responsibility:
- Type correspondence; update databases and create reports.
- Distribute department mail and coordinate preparation of department mailings.
- Maintain department files; maintain and order department supplies.
- Assist with the coordination of facilities/catering for special functions.
- Prepare agendas, confirm and record attendance and take minutes at meetings of the Community Impact Cabinet.
- Prepare agenda and take minutes at monthly Community Impact team meetings
- Provide administrative support to OCUW granting process.
- Prepare check requests and maintain department budget in partnership with COO of Community Impact.
- Provide support to OCUW meetings, event and special project as required.
- Work with Associate Director, Grants & Evaluation, assist in the docket preparation and editing process for board and committee meetings,
- Provide administrative support for the Financial Review Committee including organization of the audit process and tracking of financial review statements in coordination with the Associate Director, Grants & Evaluation
- Coordinate routine correspondence with grantees, applicants and others
- Assist with preparation and disbursement of declination letters, grant agreements and award letters
- Assist with data entry and program reporting in grant evaluation software, e-cImpact.
- Support COO of Community Impact and Senior Directors/Managers with administrative duties as needed.
- Provide back-up front desk coverage as needed
- Participate in monthly administrative staff meetings and report updates to Community Impact team
- Participate as a team member in assigned project activities, and perform other tasks as assigned related to the Community Impact Division or the organization as a whole.
Educational Background:
Associate Degree
Skills/Experience:
- Three years of experience in a secretarial or assistant position and/or other relevant work experience
- Experience in a sales environment desirable, non-profit service experience also a plus
Technical Knowledge
- Computer skills with emphasis on Microsoft office 2010 (Outlook, PowerPoint, Excel, Word)
- Experience in a business office, knowledge of business procedures and practices
Job Function:
Organization Info
Listing Stats
Post Date:
Mar 22 2018
Active Until:
Apr 23 2018
Hiring Organization:
United Way Worldwide
industry:
Nonprofit