We have an excellent opportunity for a Development Specialist, Heart Ball in our Houston, TX office. If you are self-motivated, a team player, have experience in supporting a busy team and excel at planning, organization and database management, we want to hear from you! The Development Specialist provides support for the Greater Houston Heart Ball events. Work involves research and report development via Greater Giving and IQ4Biz, website usage through Greater Giving, general administrative duties and event coordination.
Responsible for organizing and motivating volunteers; assisting with logistics of auxiliary fundraising events; maintaining donor or sponsor databases; coordinating event administration, schedules and meetings; controlling inventory of marketing, presentation, or fundraising materials; and preparing financial or operations reports.
- Coordinate the vendor contract process for assigned events to ensure that each site is following American Heart Association best practices, guidelines and procedures. Track vendors’ adherence to contractual obligations and perform as agreed upon.
- Assist volunteer committee(s) with recruiting, scheduling and tracking volunteers and volunteer activities. Train volunteers and manage assignments on-site during event. Act as volunteer liaison.
- Create and run reports from internal databases and systems. Ensure that income targets, goals, weekly reports are timely, clear and effective in meeting leadership needs related to revenue reporting. Track and report on sponsorship income, pledged dollar amounts and event donation information for events. Ensure accuracy and adherence to the latest policies and practices of the AHA as they relate to fiscal and event financials.
- Prepare and maintain fundraising materials and presentations as well as event collateral and marketing material. Coordinate logistics for auxiliary events and sponsorship meetings.
- Monitor event budget. Coordinate and track invoicing, expenses, and peripheral accounts for event. Prepare and distribute reports as requested.
- Prepare and communicate schedules, meetings and ensure deadlines are met.
- Perform administrative duties as required or requested.
- Coordinate and collaborate with vendors to execute logistics for a large fundraising event or smaller multiple events such as Heart Ball and related events including infrastructure, lighting, sound, food and beverage, etc.
- May assist with collecting and depositing of donations.
- May assist with the on-site distribution of collateral materials and volunteer access to AHA systems.
- Other duties as assigned by supervisor.
- Travel may be required.
- Excellent understanding of how to present data and interpret it.
- Proficient with Microsoft Office applications and Customer Relationship Management systems.
- A self-starter with good attention to detail.
- Ability to juggle multiple priorities.
- 2 years of experience with meeting and event planning.
- 2 years of experience working with donors and volunteers preferred.
- 2 years of experience with non-profit organizations preferred.
- Excellent oral and written communication skills.