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Operations Coordinator

This job is no longer available

Harrisburg, PA, USAHarrisburgPAUSA
Part-time
  • Keep UWP’s social media current with information that advances the mission of United Way and implements UWP’s public policy agenda
  • Maintain content on the UWP public-facing web site, and assure content is fresh for returning visitors
  • Produce visually appealing materials, which adhere to United Way brand standards, in support of all aspects of UWP’s work
  • Manage the online registration process, and integration with online payment, for all UWP events, webinars and trainings
  • Maintain an up to date organizational calendar of events on UWP’s web site
  • Coordinate and update the UWP member directory for legislators and the public every two years
Areas of Responsibility: 

Support UWP President

  • Coordinate Board of Directors meeting dates and locations, or by conference call when applicable.
  • Distribute board meeting materials by maintaining secure board access web page
  • Scribe minutes and file official documents.
  • Track length of board service and help UWP President maintain balance in board leadership per the requirements of UWP’s bylaws

Support bookkeeping and financial accountability functions including:

  • Open and process mail and invoices
  • Log checks for deposit
  • Collect and transmit credit card receipts to accountant for reconciliation
  • Coordinate membership renewal notices with accountant annually

Support office operations

  • Order and maintain supplies in an orderly and "just in time" manner to include bulk items, postage, copier and general materials 
  • Manage all mailings (simple and bulk)
  • Oversee the phone and office equipment ensuring office needs are met and assisting with troubleshooting for other staff as needed

Organize electronic files and implement UWP document retention policies

Other duties as assigned

Educational Background: 
Associate
Skills/Experience: 
  • Strong oral and written communication
  • Knowledge of design software or programs such as Canva, Adobe, and/or Publisher
  • Proficient in all Microsoft products
  • Understanding of cloud-based systems and VOIP phones for office support functions
  • Minimal overnight travel required for Annual Conference (2-3 nights).

Organization Info

United Way Worldwide

Overview
Headquarters: 
Alexandria, VA, United States
Annual Budget : 
$100-500M
Founded: 
1934
About Us
Mission: 

United Way improves lives by mobilizing the caring power of communities around the world to advance the common good.

United Way fights for the health, education and financial stability of every person in every community. We win by living United. By forging unlikely partnerships. By finding new solutions to old problems. By mobilizing the best resources. And by inspiring individuals to join the fight against their community's most daunting social crises.

Listing Stats

Post Date: 
Feb 8 2019
Active Until: 
Mar 8 2019
Hiring Organization: 
United Way Worldwide
industry: 
Nonprofit