United Way of Pennsylvania Operations Coordinator – Part-Time
Reports to: UWP President
Areas of Responsibility:
- Support bookkeeping and financial accountability functions including:
- Open and process mail
- Code invoices for approval by President, and submit to accountant for payment on a bi-weekly basis
- Record checks in a log before submitting deposits to the accountant on a weekly basis
- Coordinate membership renewal notices with accountant annually
- Support UWP President
- Coordinate Board of Directors meeting dates and locations, or by conference call when applicable.
- Distribute board meeting materials by maintaining secure board access web page
- Scribe minutes and file official documents.
- Track length of board service and help UWP President maintain balance in board leadership per the requirements of UWP’s bylaws
- Knowledge of Microsoft and/or Adobe design software to oversee design and final edits for all UWP external communications
- Produce visually appealing products
- Adhere to United Way brand standards
- Demonstrated experience supporting offices with cloud-based systems and VOIP phones
- Manage the online registration process, and integration with online payment, for all UWP events, webinars and trainings
- Maintain an up to date organizational calendar of events on UWP’s web site
- Maintain up to date contact and distribution lists for UWP
- Support office operations
- Order and maintain supplies in an orderly and "just in time" manner to include bulk items, postage, copier and general materials
- Manage all mailings (simple and bulk)
- Oversee the phone and office equipment ensuring office needs are met and assisting with troubleshooting for other staff as needed
- Update all organizational systems with membership details (website, Office Outlook, Constant Contact, etc.)
- Organize electronic files and implement UWP document retention policies
Skills/Experience:
- Strong oral and written communication
- Knowledge of Microsoft and/or Adobe design software
- Proficient in all Microsoft products
- Understanding of cloud-based systems and VOIP phones for office support functions
- Minimal overnight travel required for Annual Conference (2-3 nights).
Job Function:
Organization Info
Listing Stats
Post Date:
Dec 18 2017
Active Until:
Jan 17 2018
Hiring Organization:
United Way Worldwide
industry:
Nonprofit