The Executive Assistant will work directly for, and with, the CEO to increase organizational effectiveness. The primary functions for this role include support to the UWLC Board Chair & CEO, project management, completion of tasks related to the CEO’s meetings and priorities, scheduling/meeting reminders/logistics/etc., for both the Board of Directors and CEO, and ensuring that internal and external executive tasks are completed accurately and on-time. The position will require strong communication skills and will interface with both internal and external stakeholders on a daily basis. Excellent customer service skills, a focus on solutions, a positive attitude, and attention to detail are required.
Areas of Responsibility:
- Manage and organize office supplies for UWLC; make recommendations for vendor and bulk order cost savings.
- Manage calendar, meeting logistics and reminders, and correspondence for Board of Directors.
- Manage agendas, meeting reminders and act as liaison with staff for board reporting.
- Manage board portal, update website with announcements, respond to BOD requests, act as liaison between UWLC staff, CEO and Board.
- Write draft correspondence on behalf of Board Chair and CEO.
- Set and manage calendar, messages and staff requests for CEO including appointments, travel, meeting logistics, and internal deadlines.
- Provide project management for executive office initiatives.
- Attend and take notes for leadership meetings; create action items and assignments for staff.
- Manage deadlines for CEO and staff tasks; ensure follow up and completion of time sensitive tasks.
- Work collaboratively with all staff / cross-departmental teams to ensure accurate and timely completion of financial, strategic goal and cross departmental projects.
- Manage projects related to Board development.
- Research best practices related to UWLC focus areas. Produce reports as necessary for CEO and Board.
- Track all organizational grants and contract information.
Educational Background:
Bachelor’s degree required
Skills/Experience:
- Exemplary writing, editing and communication skills
- Exemplary customer service skills
- Ability to effectively and confidently communicate with individuals at all levels of professional experience, including C suite executives
- Attention to detail
- Tact, discretion and ability to handle confidential donor and organization information
- Ability to multi-task
- Strong implementation skills
- Organized
- Willingness to work a flexible schedule, including occasional evening and weekend hours.
Education and Qualifications
- Minimum 3-5 years of professional experience
- Program or office management
- Project Management experience preferred
How to Apply:
Job Function:
Organization Info
Listing Stats
Post Date:
Jan 30 2018
Active Until:
Mar 2 2018
Hiring Organization:
United Way Worldwide
industry:
Nonprofit