The Executive Assistant of Marketing and Fundraising provides comprehensive support to the Vice President/Chief Marketing Officer and the heads of the Brand, Digital Marketing and Retention departments. Responsibilities include organizing and facilitating senior team meetings/events, budget management, preparing briefing materials/reports, arranging executive travel, and general administrative support.
The position holder is entrusted with high-level confidential agency information and is required to maintain the highest standard of confidentiality. Additionally, the Executive Assistant is expected to demonstrate Save the Children’s core values of Accountability, Ambition, Collaboration, Creativity, and Integrity to internal and external stakeholders.
Areas of Responsibility:
- Accountable for day-to-day decisions around execution of job, and for setting clear objectives and measures for self
- Exercise independent judgment and discretion on significant matters related to functional area
- Require little or no supervision on routine work assignments, but may require supervision to review work progress and results on non-routine work assignments
- General regulations exist, but incumbent must interpret the regulations
- Administrative Support (60%)
- Oversee support for the CMO and three Associate Vice Presidents, including scheduling, arranging WebEx /conference calls, preparing presentations, talking points, and taking minutes. Exceptional follow-through to completion essential.
- Manage contact information for various networks and partners, including Board Members.
- Submit VP and approve senior leadership expense reports, timesheets, purchase orders, and travel requests.
- Department Budgeting and Reporting (30%)
- Through collaboration with the CMO create annual executive budget and reforecast budgets
- Assist with personnel and performance management record keeping, senior leadership onboarding, and posting MCF job requisitions.
- Organize and update files associated with strategic planning, VP projects, and annual calendar
- Special projects and event planning (10%)
- Provide assistance with logistic management and procurement needs for off-site events, VIP field visits, conferences, and retreats as requested.
- Support as backup for drafting and disseminating regular internal and external communications.
Educational Background:
High School degree or equivalent relevant experience
Skills/Experience:
- You have a minimum of three to 4 years of experience as an executive-level administrative assistant
- Highly proficient in all Microsoft applications (Word, Outlook, PowerPoint, Excel.)
- Strong organizational and coordination skills; attention to detail a must
- Excellent interpersonal and communication skills (written and verbal) and team player
- Ability to handle multiple tasks simultaneously, prioritize, and work independently
- Proven ability to handle extremely sensitive, confidential information
- Knowledge of additional office skills (video conferencing, live meeting set-up, travel.)
- Project management and for special projects, initiative to learn and quickly become proficient with new systems, policies, and processes
Compensation/Benefits:
- Aetna Medical and Dental insurance with a concierge service
- Health Care and Dependent Care Flexible Spending Account
- Vision Insurance
- Life insurance
- Employee Assistance Program
- Commuter Benefit Program
- Vacation and Sick leave
- Paid holidays
What makes us special!
- Generous Retirement Savings with matching company contributions of up to 8%
- Family Leave – 10 additional days of paid time off for you to use to care for your family members
- Additional Maternity and Paternity Leave – 30 days where parents can take additional paid leave (beyond short-term disability and FMLA) at the birth or adoption of a child during that critical first year!
- Critical Child Illness Leave – We hope you never have to use it, but we will provide an additional 30 days of paid leave per year should your dependent child be faced with a critical illness.
- Pet Insurance, Critical Illness Insurance, Identity Protection, Home, Auto and additional Life insurances
- Summer Fun Fridays – During the summer months, early release at 1:30 pm every other Friday!
- Volunteer Day – One paid day a year to support the causes that matter to you!
- Ergonomic Options – Every employee at our HQ offices has the option of a sitting/standing desk
- Leadership and Employee Development Training, including:
- Our remarkable in-house CORE, Senior Management Development, and Leadership Development Programs
- Language learning opportunities
- Continuous Improvement skill development programs
- Brown Bag information sharing sessions
- Work hard/Play hard! We make sure there’s ample opportunity for fun, engagement, and celebration while you work, such as networking events, March Madness, World Cup, Dodgeball Tournaments, Take Your Child to Work Day, Founder’s Day, and our annual Day of Service
Organization Info
Listing Stats
Post Date:
Mar 6 2019
Active Until:
Apr 6 2019
Hiring Organization:
Save the Children US
industry:
Nonprofit