The Individual Philanthropy Group focuses on developing relationships with major donors and prospects contributing gifts of $10,000 and above. The Coordinator, Individual Philanthropy, plays a critical role in ensuring excellence in our support and cultivation of top donors and in the smooth running of our fast-paced team. The individual will provide all necessary administrative support to the Senior Director, Individual Philanthropy and our sub-team of three other fundraisers who support primarily East Coast donors. The Coordinator will have a variety of responsibilities and support different projects with great opportunities to learn about and contribute to the work of Save the Children.
Areas of Responsibility:
Provide donor support and administrative assistance to the Individual Philanthropy sub-team and Senior Director (80%):
- Cultivation and Stewardship: Under the direction of the Senior Director, Individual Philanthropy, support the fundraising team’s cultivation activities and relationship development with major donors and prospects.
- Participate in the creation of donor outreach strategies and monitoring of prospect contacts; help maintain the donor database, and serve as the main point of contact for award management, among other duties.
- Prepare donor materials, including but not limited to: mail merges, printing and binding donor materials, hand-addressing and handwriting custom mailings and notes; creating field visit photo books, submitting tracker requests, calendars, and other related duties.
- Assist with the development of materials for senior management meetings, donor meetings and additional high value meetings as needed; draft presentations as required.
- Establish strong internal working relationships and coordinate with internal and external stakeholders to execute projects and obtain support across departments.
- Coordinate calendar of the Senior Director in a dynamic and ever-changing environment, ensuring accuracy, timeliness and clear communication.
- Obtain budget codes, process gifts and be the point person for Gift Processing in Finance.
- Manage travel and conference arrangements.
- Support the fundraising team’s event planning efforts.
- Update and maintain external and internal website landing pages as needed.
- Support ad hoc requests and support other projects as requested.
Assist with special projects as requested by the Senior Director and members of the team (15%):
- Lead the administrative stewardship and recognition events.
- Compile monthly professional development emails to keep the team apprised of relevant seminars, webinars, trainings etc. to encourage ongoing learning and exposure to the latest trends and practices in the field.
- Coordinate year-end thank-you campaign for high value donors; working cross-departmentally within the agency.
- Support leadership councils and donor groups as needed.
- Assist with salons, galas, private parties, and other events as needed.
- Coordinate email campaigns using online marketing platform and update donor records accordingly.
- Perform other duties as may be required.
Growth and professional development opportunities (5%):
- Support colleagues within the department and the agency on various continuous improvement and innovation projects, including participation in agency trainings.
Educational Background:
High School or Technical/Vocational Degree
Skills/Experience:
- Minimum 2-3 years' of administration experience in a fundraising or related environment
- Strong customer service orientation for internal and external constituents with the ability to make people feel welcome and appreciated.
- Highly-efficient administrator with strong time management skills.
- Ability to self-organize, set priorities, handle multiple tasks simultaneously and flexibility to shift priorities as needed.
- High level of organization, accuracy, attention to detail and follow-through skills.
- Highly adaptable and flexible; willing to experience a wide variety of people, departments and processes.
- High level of personal confidence and comfortable working independently.
- Excellent written and verbal/communication skills.
- Ability to maintain confidentiality at all times.
- Creative problem solver.
- Excellent interpersonal skills with ability to operate in small remote team setting.
- Positive, upbeat personality and calm under pressure.
- Solid skills in Microsoft Office and Office 365 products; ability to learn systems quickly and use technology to streamline tasks.
Preferred Qualifications
- Associate or Bachelor’s Degree strongly preferred
- 3+ years’ of administration experience in a fundraising or related environment
- Experience with donor databases, especially Blackbaud
Compensation/Benefits:
- Aetna Medical and Dental insurance with a concierge service
- Health Care and Dependent Care Flexible Spending Account
- Vision Insurance
- Life insurance
- Employee Assistance Program
- Commuter Benefit Program
- Vacation and Sick leave
- Paid holidays
What makes us special!
- Generous Retirement Savings with matching company contributions of up to 8%
- Family Leave – 10 additional days of paid time off for you to use to care for your family members
- Additional Maternity and Paternity Leave – 30 days where parents can take additional paid leave (beyond short-term disability and FMLA) at the birth or adoption of a child during that critical first year!
- Critical Child Illness Leave – We hope you never have to use it, but we will provide an additional 30 days of paid leave per year should your dependent child be faced with a critical illness.
- Pet Insurance, Critical Illness Insurance, Identity Protection, Home, Auto and additional Life insurances
- Summer Fun Fridays – During the summer months, early release at 1:30 pm every other Friday!
- Volunteer Day – One paid day a year to support the causes that matter to you!
- Ergonomic Options – Every employee at our HQ offices has the option of a sitting/standing desk
- Leadership and Employee Development Training, including:
- Our remarkable in-house CORE, Senior Management Development, and Leadership Development Programs
- Language learning opportunities
- Continuous Improvement skill development programs
- Brown Bag information sharing sessions
- Work hard/Play hard! We make sure there’s ample opportunity for fun, engagement, and celebration while you work, such as networking events, March Madness, World Cup, Dodgeball Tournaments, Take Your Child to Work Day, Founder’s Day, and our annual Day of Service
Job Function:
Organization Info
Listing Stats
Post Date:
May 7 2019
Active Until:
Jun 7 2019
Hiring Organization:
Save the Children US
industry:
Nonprofit