Estes Park, CO, USA

Full-time

This position supports the work of the YMCA of the Rockies, Estes Park Center, which operates a mission-based family and group conference and retreat center serving 150,000 guests annually. The Conference/Wedding Coordinator is responsible for organizing aspects of an event including weddings and group events. This position will book accommodations and event function space, take tours and assist the guest with the negotiation of pricing. This position is the liaison between the guest and other departments to set up a wedding and will enter all information into the proper software for catering and billing purposes. This position will work closely with the catering staff in Food Service and all departments to ensure excellent results for the guest. In addition, this position will assist guests in conference groups and family reunions by providing information, assistance, and knowledge to ensure all conference services are delivered in a timely, efficient, professional, and ethical manner.

Areas of Responsibility:

Act as the liaison between various departments needed to implement wedding and special events
Manage, update and track all details of the event using shared software with the sales, catering, conference, and billing teams. This includes but is not limited to the arrangement of site tours, ceremony & reception venues, lodging, meals, and billing
Conducts site tours
Responsible for the hiring, training, evaluating, and oversight of at least 3 seasonal staff and/or volunteers
Actively support and develop Wedding and Conference efficiencies and opportunities
Work closely with and support all aspects of the Conference Department areas
Be present at all Weddings, and Special Events to manage details and execution
Ability to fluently speak, read and write in English
Have highly developed interpersonal and professional skills along with emotional intelligence
Build relationships with guests, colleagues, and vendors

Skills/Experience:

At least one year’s experience in the Hospitality field
Become an active member of Estes Park Wedding Association
Be 21 years of age and have at least 2 years of driving experience
Works well with frequent interruptions in a busy office environment

Compensation/Benefits:

This is a full-time, year-round position paying $18.23 - $19.23/hour with full benefits and employee perks including:

Health, dental, and life insurance
Generous PTO/Vacation
Discounted nights at YMCA of the Rockies lodges for friends & family
Family membership
Childcare assistance
Ski and golf passes
Free or discounted gear rentals for outdoor adventures
Participation in YMCA Retirement Fund
- An additional 12% contribution by YMCA after 2 years employment

How to Apply:

Visit YMCA of the Rockies Career Site, www.workintherockies.org, to apply.

Job Function:

Event Planning

Administrative Assistance / Clerical Work

Organization Info

YMCA of the Rockies

Overview

Headquarters:

Estes Park, Colorado, USA

Website:

ymcarockies.org

Annual Budget :

$10-50M

Size:

1001-5000 employees

Founded:

1907

About Us

Areas of Focus:

Philanthropy / Grantmaking Foundation

Community Service / Capacity Building / Volunteerism

Religion / Faith-Based

Outdoor Experience/ Retreat

Mission:

YMCA of the Rockies puts Christian principles into practice through programs, staff, and facilities in an environment that builds healthy spirit, mind, and body for all. We will accomplish this by serving conferences of a religious, educational, or recreational nature, providing unifying experiences for families, offering character building and life-enriching experiences for today's youth, and serving our staff with leadership opportunities and productive work experiences.

Programs:

YMCA of the Rockies operates two globally-known conference & family centers that serve more than 250,000 guests annually. Our centers are located on both sides of the continental divide, with YMCA of the Rockies - Estes Park Center being on the eastern slope, and Snow Mountain Ranch being on the western slope.

Estes Park Center has over 860 acres of mountain terrain for outdoor recreation and relaxation, while Snow Mountain Ranch sits on over 5,100 acres. In the winter, Snow Mountain Ranch is home to one of the largest Nordic ski areas in the country - with over 100 km of trails!

Camp Chief Ouray, established in 1908, has grown to be a premiere overnight camping option for youth from all over the United States and the World. We are committed to developing five core values in everything we do: Caring, Honesty, Respect, Responsibility and Faith. CCO is a part of the YMCA of the Rockies, located at Snow Mountain Ranch in Granby, CO (elevation of 8,750 feet).

Awards & Accolades:

Best Family Resort by USA Today 10Best

Best Cross-Country Ski Resort by USA Today 10Best

Why Work For Us?:

When you work at YMCA of the Rockies, you become part of something bigger than yourself. You become a key player in helping cultivate an environment of healthy living, youth development, and community impact. As an employee, you will meet people representing all dimensions of diversity, and will live each day with a greater sense of purpose. You’ll learn to lead with heart and measure success by the impactful moments you’re able to create for guests, community members, and fellow staff. This is a place where nature inspires and quality time happens naturally. Our serene surroundings of Rocky Mountain National Park provide moments of tranquility throughout our days and remind us how lucky we are to grow our careers in such a beautiful and supportive workplace.

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