Associate Director, Contract Management Services

• Manage and provide leadership, training, guidance and support to contracts staff in all aspects of contracts administration/management.
•  Provide contract and regulatory interpretation and analysis to other administrative and programmatic departments, especially those areas related to compliance and risk mitigation.
•  Support compliance with U.S. Government (USG) contracting requirements by researching changes in USG regulations and advising on appropriate corporate implementation or response.
• Act as contractual liaison to internal and external constituencies, collaborators, donors, etc., as necessary.
• Keep Director informed of contract performance and management issues.  
• Support compliance audit activities and sub-award quality control review processes.
• Provide technical assistance and support to direct reports and other divisions/departments as appropriate.  
• Assist Director in identifying training and capacity-building needs to ensure that contracts functions are consistent and compliant across the global organization.
• Develop templates, tools and training materials. Deliver domestic and international training as necessary and provide support to local and regional trainers.
• Assist Director in development, management, implementation and evaluation of appropriate systems, services, and processes as assigned.  Identify and implement “best practices,” as appropriate.
• Actively participate and coordinate planning and status meetings to ensure proper implementation of services.
• Assist Director in development and evaluation of unit/division/departmental goals and/or objectives, proposals, reports, etc., as it relates to organization’s strategic plan and priorities.
• Supervise the work of other assigned staff as needed, including planning, assigning, scheduling and reviewing work, ensuring quality standards.
• Manage the selection, development, and evaluation of assigned staff and budgets including recruitment, establishing performance expectations, conducting performance assessments, and recommending personnel action based on performance.
• Perform other related duties as assigned.

Problem Solving & Impact:

• Manages extremely complex problems in which analysis of situation requires an in-depth evaluation of all factors.
• Interacts with donor/client with minimal supervision.
• Manages problems of diverse scope in analysis of situations which requires a review of all factors.
• Exercises independent judgment in selecting methods and techniques to obtain solutions (and process improvements).Outcome oriented for projects.
• Determines the specific tasks that need to be done to meet certain goals and objectives.
• Achieves quality and timeliness goals for projects.
• Identifies potential process inefficiencies and improvements.
• Errors could result in loss of client confidence and damage to donor/client relationships.
• Errors could impact organizational funding.
• Errors could result in increased staff turnover.

Supervision Given/Received:

• Supervise, train, coach and mentor contracts department staff on all activities above and assume responsibility for their performance in the execution of their duties as assigned.
• Works in team environment as a mentor and leader.
• Manages team activities.
• Customer orientated with the customer being defined as client staff and all employees including project team members.
• Supports performance management and professional development of direct reports, including ongoing feedback, coaching, and career support.
• Minimal supervision required.
• Team leader with demonstrated abilities to develop ways to increase team work and support.
• Considered a subject matter expert.