Responsible for coordinating logistics for a single major fundraising event or multiple smaller events. Also responsible for organizing and motivating volunteers; assisting with logistics of auxiliary fundraising events; maintaining donor or sponsor databases; coordinating event administration, schedules and meetings; controlling inventory of marketing, presentation, or fundraising materials; and preparing financial or operations reports. This is a temporary position is expected to last April -July 2019.
Areas of Responsibility:
- Coordinate and collaborate with vendors to execute logistics for a large fundraising event or smaller multiple events such as Heart Walk, Go Red for Women, Heart Ball and Youth Market including infrastructure, lighting, sound, food and beverage, etc.
- Coordinate the vendor or school contract process for assigned events to ensure that each site is following American Heart Association best practices, guidelines and procedures. Track vendors’ adherence to contractual obligations and perform as agreed upon.
- Assist volunteer committee(s) or schools with recruiting, scheduling and tracking volunteers and volunteer activities. Train volunteers and manage assignments on-site during event. Act as volunteer liaison.
- Create and run reports from internal databases and systems. Ensure that income targets, goals, weekly reports are timely, clear and effective in meeting leadership needs related to revenue reporting. Track and report on sponsorship income, pledged dollar amounts and event donation information for events. Ensure accuracy and adherence to the latest policies and practices of the AHA as they relate to fiscal and event financials.
- Prepare and maintain fundraising materials and presentations as well as event collateral and marketing material. Coordinate logistics for auxiliary events and sponsorship meetings.
- Monitor event budget. Coordinate and track invoicing, expenses, and peripheral accounts for event. Prepare and distribute reports as requested.
- Prepare and communicate schedules, meetings and ensure deadlines are met.
- Perform administrative duties as required or requested.
- May assist with collecting and depositing of donations and the on-site distribution of collateral materials and volunteer access to AHA systems.
- Other duties as assigned by supervisor.
- Travel may be required.
Educational Background:
High School Diploma or Equivalent
Skills/Experience:
- 2 years of experience with meeting and event planning
- 2 years of experience working with volunteers
- 2 years of experience with non-profit organization
- Proficient with Microsoft Office applications and Customer Relationship Management systems.
Job Function:
Organization Info
Listing Stats
Post Date:
Jan 18 2019
Active Until:
Feb 18 2019
Hiring Organization:
American Heart Association | American Stroke Association
industry:
Nonprofit