Responsible for planning, coordinating and managing logistics for a single major fundraising event or smaller multiple events. Also responsible for securing sponsorships and managing relationships to provide beneficial outcomes; recruiting, managing and motivating volunteers; planning and executing logistics of auxiliary fundraising events; maintaining donor or sponsor databases; coordinating event administration, schedules and meetings; controlling inventory of marketing, presentation, or fundraising materials; and preparing financial or operations reports.
Areas of Responsibility:
- Authority to negotiate vendor contracts for a large fundraising event or smaller multiple events such as Heart Walk, Go Red for Women and Heart Ball including site contracts, infrastructure, lighting, sound, food and beverage, etc.
- Oversee the vendor contract process for assigned events to ensure that each site is following American Heart Association best practices, guidelines and procedures.
- Ensure vendors adhere to contractual obligations and perform as agreed upon, and negotiate remedies if obligations are not met.
- Evaluate and manage vendor relationships in order to ensure service levels are maintained or exceeded.
- Plan and facilitate volunteer event committee and volunteer activities. Assist committee with recruiting, scheduling and tracking volunteers and volunteer activities. Train volunteers and manage assignments on-site during event. Act as volunteer liaison.
- Independently, conducts exploratory meetings, sales calls, and create strategies to develop current and new donors.
- Secure sponsorships and manage relationships to provide beneficial outcomes.
- Maintains a fundraising goal ranging from $25,000 – 150,000. Prepares and maintain fundraising materials and presentations.
- Creates and runs reports from internal databases and systems.
- Ensure that income targets, goals, weekly reports are timely, clear and effective in meeting leadership needs related to revenue.
- Track and report on sponsorship income, pledged dollar amounts and event donation information for events.
- Ensure accuracy and adherence to the latest policies and practices of the AHA as they relate to fiscal and event financials.
- Develop, track and adhere to event budget. Manage invoicing, expenses, and peripheral accounts for event.
- Develop schedule, plan strategy, and execute against timeline for meeting deadlines.
- Perform administrative duties as required or requested.
- Travel required
Educational Background:
Bachelor's Degree or equivalent work experience
Skills/Experience:
- 2 years of experience with public event planning
- 2 years of experience working with and managing volunteer staff
- 2 years of experience with promotions, sales, or fundraising strategies
- 2 years of experience in negotiating services and managing service level agreements
- Proficient with Microsoft Office applications and Customer Relationship Management systems
Job Function:
Organization Info
Listing Stats
Post Date:
Nov 20 2018
Active Until:
Dec 20 2018
Hiring Organization:
American Heart Association | American Stroke Association
industry:
Nonprofit