FHI 360’s Crisis Response Team (CRT) is seeking a Grants Coordinator for the anticipated emergency disaster response program in Biera, Dondo, and Buzi Mozambique. English fluency required, Portuguese fluency is considered a strong advantage. This position initially envisioned as a three month assignment with possibility of extension. A core member of the project team and is one of the first staff members on the ground in humanitarian emergencies. They will be responsible for managing all programmatic documentation and writing required to support project(s). Writing weekly situation reports, formal and informal donor reports, reports for host government, data reporting external communication pieces for websites, writing concept notes, proposal and project modifications.
- Participate in project start-up and implementation activities in resource-scarce humanitarian emergencies and program development initiatives and serve as a point of contact between the project team and headquarters (HQ) staff.
- Develop concept notes and unsolicited proposals for United States Agency for International (USAID) and/or the Office of U.S. Foreign Disaster Assistance (OFDA), and other potential funders, including the gathering and editing of technical sections, compiling budget inputs, and ensuring swift submission in line with donor regulations and the organization's business development procedures.
- Responsible for donor communications, including formal and informal reporting and developing communication products for the organization Corporate Communications Department.
- Ensure field offices have appropriate processes in place to identify and archive audit-relevant project documentation. Support routine audit activities as required.
- Contribute to and coordinate with inter-agency human resources and administration working groups while on assignment.
- Work with the director of the project team and home office support staff to develop protocols to standardize the project's approach to the scale up of programs in an emergency and/or in development phase. This may include the development of new staff orientation manuals, compliance and regulation assessment checklists, and corresponding training materials for staff.
Problem Solving & Impact:
- Exercise judgment within well-defined procedures and practices to determine appropriate action.
- Interact frequently with more experienced team members.
- Understand quality and timeliness goals for projects.
Supervision Given/Received:
- Works under immediate supervision and guidance of more experienced professionals.
- Refers deviations, problems, and unfamiliar situations in assignments to supervisor.
- Receives instructions for new, difficult, or unusual assignments.
- Work is reviewed to ensure that final results and methods used are technically accurate and in compliance with instructions or established procedures; review of work increases with more difficult assignments.
- Typically reports to an Associate Director or Director.
- Working proficiency with relevant USAID/OFDA or other applicable policies and regulations.
- Operational familiarity with international humanitarian architecture and core coordination processes for large-scale emergencies.
- May promote Prevention of Sexual Exploitation and Abuse (PSEA) standards and Red Cross and NGO Code of Conduct.
- Excellent verbal and written English skills required. French or Arabic language skills advantageous.
- Knowledge of international donor procurement regulations and United Nations (UN) coordination experience essential; expertise with fraud detection and investigation techniques necessary.
- May work in insecure locations with minimal infrastructure or amenities.
- Must be able to read, write, and speak fluent English.
- Portuguese fluency is preferred
- Typically requires a minimum 3 - 5 years of experience writing proposals, reports, and other materials specifically for OFDA and/or other funded projects required, as well as HR management experience in emergencies; diverse range of geographic experience preferred. Experience working in security compromised areas preferred.
- Prior work experience in a non-governmental organization (NGO), government agency, or private company of progressive program management experience in humanitarian assistance or related industry experience in a relevant technical area.
Typical Physical Demands:
- Typical office environment.
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods of time.
- Ability to lift 5-50 lbs.
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