Responsible for managing the business processes of the extramural grants program to facilitate the effective utilization of the Society’s research funds. Serves as the primary point of contact for providing business-related grant information to academic investigators and sponsored program offices regarding extramural grants. Provide organizational support for the Research Business Manager in related activities within the Extramural Research Department including: financial grants administration and financial reporting. Responsible for coordinating financial procedures and records for funded ACS research grants with the ACS Shared Services Business Unit including: analyzing the accounts, ensuring account reconciliations and providing reports for the Business Manager.
Areas of Responsibility:
- Manage the business office operations of the Research Department’s portfolio of Extramural Grants. Responsibility for ensuring that institutional financial reporting is performed consistent with ACS grants policies and procedures.
- Serve as liaison between the Extramural Research Business Office and academic institution’s Sponsored Program Directors; negotiating terms and conditions related to ACS-funded grants: approve or disapprove reports of expenditures due to incomplete documentation or disallowances. Provide necessary documentation to research investigators and academic institutions to address recovery of unallowable or misappropriated expenditures. Responsible for financial tracking of grant activations, modifications, and institutional transfers.
- Responsible for coordinating all aspects of the financial procedures and records for research grants funded by the Society with the ACS Shared Services Business Unit including analyzing the assigned accounts and ensuring account reconciliations and providing reports for the Business Manager.
- Work with ACS Shared Services accounts payable team to resolve grant issues; document missing payment issues at the institutional level; manage the refund and resignation account by determining payments missing.
- Responsible for reviewing and approving the monthly financial statements (grant trial balance and check register) to ensure a high level of accuracy and accountability for the department’s grant disbursement accounts.
- Compile the data for the year-end volunteer contributed services report for ACS auditors.
- Serve as the primary point of contact on matters directed to the office by constituencies; research and prioritize incoming issues and determine appropriate course of action, i.e. referral and/or response.
- Provide organizational and administrative support for the Extramural Research Business Manager, including: 1) prepare monthly financial reports for the department, including grant accounts payable reconciliation; and 2) review monthly financial reports and reclassify transactions.
- Support the Extramural Research Business Manager in preparation, review, and consolidation of annual budgets for the Research Department
- Evaluate and determine appropriate responses to written correspondence received by the Business Office: 1) formulate and disseminate written responses as appropriate; and 2) coordinate the resolution of individual problems as they arise.
- Participate in special projects related to automation and information dissemination.
- Complete special projects as assigned.
- Be available and respond to internal and external queries related to grants without undue delay.
Skills/Experience:
- Manages complexity - Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.
- Balances stakeholders - Anticipates and balances the needs of multiple stakeholders.
- Strategic mindset - Sees ahead to future possibilities and translates them into breakthrough strategies.
- Ensures accountability - Holds self and others accountable to meet commitments
- Builds networks - Effectively builds formal and informal relationship networks inside and outside the organization.
- Builds effective teams - Builds strong-identity teams that apply their diverse skills and perspectives to achieve common goals.
- Drives engagement - Creates a climate where people are motivated to do their best to help the organization achieve its objectives.
- Instills trust - Gains the confidence and trust of others through honesty, integrity, and authenticity.
- Maintains confidentiality as appropriate.
Other Skills:
- Demonstrated knowledge of grant policies/procedures and administrative practices at academic institutions.
- Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies internally as well as with external organizations.
- Excellent critical thinking, effective oral and written communication and diplomatic skills.
- Ability to understand and interpret data intensive documents.
- Ability to apply a broad knowledge of principles, practices and procedures: organizational skills, problem solving techniques and meeting time sensitive deadlines.
- Strong analytic and computer skills and knowledge of internet technology.
- Ability to maintain data integrity.
- Knowledge of Lawson grant/financial accounting applications.
- Ability to use/understand scientific/medical terminology
SPECIALIZED TRAINING OR KNOWLEDGE:
- Knowledge of grants management systems, training in policies regarding compliance, disclosure, non-disclosure, confidentiality of grant applications, grants, intellectual property
Compensation/Benefits:
We are committed to providing staff with fulfilling opportunities to learn, grow and make an impact in their local communities. We offer staff a generous paid time off policy; medical, dental and retirement benefits, and professional development programs to enhance staff skills.
Job Function:
Organization Info
Listing Stats
Post Date:
Jan 14 2018
Active Until:
Feb 14 2018
Hiring Organization:
American Cancer Society
industry:
Nonprofit