Pediatric Administrative Services Coordinator

Administrative Office Services:

• Coordinate the scheduling of appointments as directed.
• Assist the Director of Rehabilitation Administration in management of staff caseloads and assignments.Coordinate the weekly cross-checking of Pediatric billing information. 
• Assemble and mail referral packets to all client families; create new client files; and add case information to the appropriate database.
• Verify insurance and authorization information for client referrals.
• Assemble intake documentation for all Pediatric programs.
• Assist with the submission of evaluations, progress notes and discharge reports as requested by therapists.
• Sort and distribute mail and other correspondence to appropriate staff.
• Coordinate flow of forms, letters, reports and other documents as required.
• Provide clerical support as needed by answering phones/providing back-up for front desk/phones, greeting clients and public, performing basic duties such as routine data entry and copy work.

  Case Records (Medical Records)/HIPAA:

• Perform all responsibilities related to the opening, maintenance, closing and archiving of all client case files per established procedures, and ensure the security of the files.
• Create new client files and add case information to the appropriate databases as required.
• Scanning client referral information into the electronic records system. 
• Perform general filing duties as assigned.