Payroll Staff Accountant
The Payroll Staff Accountant is responsible for the preparation of Clarke’s bi-weekly multi-state payroll.
- Reviews time sheets for fidelity to Clarke’s policies and for grant management. Contact supervisors for updates and corrections as necessary.
- Update payroll records for changes in compensation and review/confirm changes made by employees.
- Process bi-weekly payroll for all Clarke employees through payroll platform Paylocity
- Review and assist in the preparation and provision of required documentation to support various monthly and annual state(s) and federal filings as well as grant reporting obligations.
- Prepare remittance to administrator of deferred compensation (403b) plan and other benefits-related activities.
- Process employee expense reimbursements.
- Prepare and post payroll biweekly to the G/L and tracking spreadsheets.
- Respond to employee inquiries and resolve issues as appropriate.
- Prepare materials and participate in all audits (financial, benefits, funder and worker’s comp audits).
- Prepare general accounting reports and reconciliations as part of the month-end closure.
- Meet established timelines and perform all duties in accordance with generally accepted accounting principles.
- Cross train with other finance functions to provide effective backup when necessary.
- Complete special projects assigned including preparation of ad-hoc payroll and grant reports as requested.
- Maintain employee confidence and protect payroll operations by keeping confidential information.
- Duties and responsibilities may be added, deleted or modified to meet the departments or organization’s needs at the discretion of the Chief Human Resources Officer.
- Maintain current knowledge of payroll and tax regulations.
- Maintain skills in the payroll (currently Paylocity) and General Ledger (currently Financial Edge) applications as well as with other tools used by the Clarke Finance and Human Resources Teams
- Assist in the administration of the 403b plan (i.e., Non-Discrimination Testing, work with auditors/USI on preparation of 5500, etc.).
- Bachelor’s degree in accounting or related field (preferred)
- Experience in multi-state payroll processing (required), Fund Accounting & Grants (preferred)
- Commitment to the organization’s mission
- Strong Microsoft Excel skills including Pivot Tables and VLOOKUP
- Strong accounting skills and willingness to grow these skills.
- Strong communication skills, both written and verbal
- Ability to operate independently in a fast-paced, rapidly changing environment.
- Strong organizational skills with attention to detail
- Ability to exercise a high degree of discretion, diplomacy and tact with cultural sensitivity and ability to work with diverse groups of people.
This is a non-exempt, salaried position from $65,000 - $75,000.
Please submit resume to job posting at www.clarkeschools.org.
*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
**Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.
*** Title IX Notice of Nondiscrimination: Clarke Schools does not discriminate on the basis of sex in admission, administration of its educational programs or activities or employment. Clarke Schools is required by Title IX and its implementing regulations at 34 C.F.R. Part 106 not to discriminate on the basis of sex in admission, administration of its educational programs or activities or employment. The CHRO, Andrea Harkins MBA, BS, SHRM-CP, 45 Round Hill Road, Northampton, MA 01060, telephone number 413-582-1155, has been designated as the employee responsible for coordinating Clarke Schools efforts to comply with and carry out its responsibilities under Title IX. Inquiries concerning the application of Title IX and its implementing regulations at 34 C.F.R. Part 106 to Clarke Schools may be referred to Andrea Harkins or to the U.S. Department of Education, Office for Civil Rights, at 400 Maryland Avenue, SW, Washington, DC 20202-1100, telephone number 800-421-3481.
EOE