The American Heart Association (AHA) has an excellent opportunity for an Administrative Associate-Youth Market in our Midwest Affiliate office located in either Columbus, OH or Youngstown, OH . The Administrative Associate provides administrative support that helps ensure effective execution of American Heart Association health impact goals and objectives in the assigned areas. Assistant will be responsible for supporting staff in one or more of the following areas within Youth Market Department.
Areas of Responsibility:
- Develop, input, and maintain information in appropriate computer software programs, including but not limited to SharePoint, Microsoft Office, Dynamics and E1, to include data reporting.
- Perform general accounting/bookkeeping processes for billings, check requests, expense reports, income reporting, and other applicable financial transactions. Keep current with the Affiliate budget numbers. Serve as Affiliate Accounting Liasion for office which includes participating in teleconferences and providing feedback about finance processes as applicable.
- The Administrative Associate will provide administrative support that helps ensure effective execution of American Heart Association health impact goals and objectives in the assigned areas. Assistant will be responsible for supporting staff in Youth Market; focuses on fundraising opportunities with schools for Kids Heart Challenge, which can include Jump Rope, Hoops and Red Out events which educate students on benefits of physical activity.
- Establish and maintain superior customer service relations with sponsors, customers, volunteers and donors by providing professional and friendly assistance within best practice guidelines, with proactive resolution of issues or needs.
- Maintains and processes reports and forwards them to appropriate staff. This includes summary, monthly reconciliation, and lockbox reports.
- Develops, oversees and/or assists in the development of event brochures, invitations, flyers, newsletters and other materials as needed.
- Coordinates projects as needed including writing meeting minutes, correspondence, logistics and follow- up.
- Prints and copy’s materials as needed to distribute to the region.
- Develop and maintains sufficient inventory of department materials for school events.
- Tracks postage, ships items and materials to schools and youth market directors, and assists with bulk mailing projects.
- Keep informed of current AHA-related news, and communicates with team members in the affiliate and national guidelines for use of these tools.
Educational Background:
High School Diploma or equivalent required.
Skills/Experience:
- Must be at least 18 years old.
- Minimum one year of related office experience.
- Must have experience supporting a team of 4 or more associates.
- Must have at least intermediate knowledge and skill with Microsoft Office 2010 or higher used for word processing, email, presentations, and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.
- Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers and the public. This includes ability and willingness to build and nurture relationships within and outside the American Heart Association. This also includes the ability to work cooperatively with others to leverage resources to achieve common goals.
- Ability to lift and/or move up to 20 pounds with the expectation that items in excess of 20 pounds would be broken down into smaller components or additional assistance is required before lifting and/or moving.
- Excellent communication skills with ability to follow-up with individuals orally or in written correspondence.
- Ability to be diplomatic, self-motivated, resourceful, tactful and flexible.
- Knowledge of and skill in report preparation, proofreading and attention to detail.
- Ability to function independently with minimal supervision.
- Ability to acquire understanding and absorb new information rapidly.
- Proven background and willingness to work in an atmosphere requiring flexibility and change.
- Must pass background check.
Compensation/Benefits:
Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.
Job Function:
Organization Info
Listing Stats
Post Date:
Jun 14 2019
Active Until:
Jul 14 2019
Hiring Organization:
American Heart Association | American Stroke Association
industry:
Nonprofit