Gyumri AP Sponsorship Coordinator

Ensuring quality sponsorship operations

• Maintain and regularly update Area Program (AP) sponsorship database to provide accurate information on Registered Children (RC) including the most vulnerable non-RC (personal data, participation, need, etc.)
• Ensure that all the communication/ materials received from the Country Office (CO) Sponsorship Department (SOD) is acknowledged and processed.
• Coordinate activities to ensure child growth and agreed # of RC maintained, child related all correspondence items, Sponsorship 2.0 and other requirements captured and submitted to respective stakeholders
• Contribute to the friendly relationship between Sponsors and RC via timely and efficient correspondence processing and query responding at the Field Office Level.
• Create and maintain up-to-date individual files for each child registered in the program. Ensure all necessary information is kept within the file.
• Ensure and coordinate regular monitoring of children required by Sponsorship standards, analyze for trends and further share with respective responsible bodies and stakeholders for further follow-up
• Contribute to the well being of children in target communities through case management
• Coordinate/facilitate sponsors’ visits to the AP including transportation and accommodation issues, ensure Child Visitation and Protection standards are followed accordingly, provide orientation and translation support if requested. Prepare sponsor visit report.
• Ensure Gift Notification (GN) funds are utilized targeted based on assessment and needs of the child/family. Prepare and provide annual and semi-annual reports for Community GN usage.
• Use every opportunity to integrate Sponsorship requirements with other projects and communities’ activities
• Supervise the work of Sponsorship assistant to ensure quality relation between sponsors and children.

Participate in Community Transformation Processes

• Plan and oversee the activities on parents’ awareness on sponsorship issues, child management standards and other requirements in the targeted communities.
• Participate in staff meeting in the AP and ensure that sponsorship standards are met while designing activities.
• Provide training to community mobilizers and local partners involved on sponsorship processes.
• Support to the process of making Sponsorship as an Asset for children, families and community. Contribute to child empowerment through child participation and voice and to strengthen comment-led care and protection.
• Contribute communication skills development among children using different relevant tools.
• Twice a year provide a report to CO SOD on “How Christmas card and APR writing helps to build developmental assets and life skills in children’s lives’

Sponsorship in Programming

• Contribute to the need based contextualization and implementation of Child Sponsorship programming tools (e.g. child selection criteria, RC inclusion, Sponsorship in Programming reflection tool, Mapping, etc.) by tracking the efficiency of those tools and regularly informing the AP team leader and Sponsorship Manager
• Pursue, facilitate and track intentional Registered Children (RC) involvement in Program activities with provision of relevant verification materials
• Together with the relevant AP/Sponsorship staff plan and implement the (re)sensitization of target communities for/to Sponsorship
• Ensure the regular awareness raising and reflection among target community members and especially with RC and their families

Child Protection

• Act as a field level child protection point person