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Administrative Assistant

This job is no longer available

Williston, ND, USAWillistonNDUSA

Under the direction of the Program Director, the Administrative Assistant performs all duties as required for the smooth operation of an administrative office and other duties including answering calls, taking and distributing messages, picking up and distributing mail, typing, word processing, faxing, and other clerical duties as it relates to the support of Program Director.

As a Save the Children employee who will come into contact with children on a routine basis, you are expected to prevent child abuse in every situation by striving, through mental awareness, good practice and training to minimize risk to children. You must take positive steps to protect children who may be a subject of concern and report and respond to any instance of child abuse and promote training and awareness around all child safeguarding obligations.

Areas of Responsibility: 
  • Program Administration.
  • Office management.
  • Coordinating meetings.
  • Completing and submitting reports.
  • Maintaining documents and files.

Responsibilities and Impact

  • To assist the Program Director with daily administrative operations; preparing reports, meeting preparations, and scheduling appointments
  • Create regular reports as required or requested by the Program Director
  • Opens and distributes incoming mail to appropriate individuals, prepares outgoing mail.       
  • Supports Program Director in preparation, reproduction, distribution and recording of meeting agendas, minutes, reports, and other information                                             
  • Assists in the compilation of data as needed for submitting the Program Information Report [PIR] annually by the federal government's deadline.                                                                        
  • Receives information and prepares monthly program newsletter.                       
  • Attends meetings/trainings as needed or directed by the Program Director.       
  • Oversees the development and creation of reports for Policy Council Board, community and Management on behalf of the Program Director.                                                                      
  • Other duties as assigned     
Educational Background: 
Associate’s degree in business administration or related degree.
  • Minimum of one (1) year administrative assistance experience.
  • Strong interpersonal, communication, and organizational skills.
  • Ability to work collaboratively with other staff and community partners in the provision of high quality services and resources to families.
  • Proficiency Microsoft Office including Word, Excel, PowerPoint, and Outlook.
  • Must possess the ability to multitask, communicate effectively, good organizational skills, work independently as well as a team member.
  • Ability to exercise professional evaluative measures and judgment.
  • Ability to lift up to 20 pounds.
  • Ability to clear criminal records check (including child abuse registry check if required by state regulations) and pass all state and local health requirements required post job offer and prior to employment.   To drive agency vehicles (if applicable), must have a valid driver’s license and be insurable by the Save the Children Head Start insurance carrier and have a Motor Vehicle Record acceptable to Save the Children Head Start. Current and former Head Start/Early Head Start parents will receive preference for employment vacancies for which they are qualified.

Organization Info

Save the Children US

Fairfield, CT, United States
Annual Budget : 
More than $500M
About Us

Save the Children is the world's leading independent organization for children in need, with programs in nearly 120 countries, including the United States. We aim to inspire breakthroughs in the way the world treats children, and to create immediate and lasting change in their lives by improving their health, education and economic opportunities. in times of acute crisis, we mobilize rapid assistance to help children recover from the effects of war, conflict and natural disasters. Save the Children is a member of the International Save the Children Alliance, a global network of 30 independent Save the Children organizations working to ensure the well-being and protection of children in more than 120 countries.

Listing Stats

Post Date: 
Apr 11 2019
Active Until: 
May 11 2019
Hiring Organization: 
Save the Children US