The Humanitarian Finance specialist will be responsible for the financial accuracy of the Department of Humanitarian Response’s (DHR) managed awards from key institutional donors (WFP, UNHCR, OFDA and PRM). This will be accomplished by performing a careful review and analysis of expenditures to ensure they are in line with approved budgets, ensure donor compliance and address any miscoding or mapping errors. This position will engage closely with relevant stakeholders, particularly technical and program staff to ensure effective management of the specified portfolio.
Portfolio Finance Management (50%)
- Oversee the following activities: coding of award expenditures; LoA for financial monitoring of spend by budget line and cost center; overspend and adjustment budget file from global finance; general ledger as needed, dependent of burn rates and other factors. Determine corrective action necessary on errors like miscoding or mapping of expenditures. Manage any additional follow-up work related to Overspend & Adjustment budget file. Coordinate follow-up on non-compliant spending including re-class reprocessing as needed.
- Oversee expenses are in accordance with donor rules and regulations and approved budgets.
- Oversee issues as needed and as appropriate to financial compliance including collaborating with humanitarian management team, legal team, or grants and contracts support.
- Manage overspend on awards in coordination with department specialists and finance (headquarters). Determine actions needed around financial coding errors or mapping of expenditures.
- Monitor alignment of financial system and award management systems.
- Produce detailed transaction reports as needed, for further analysis.
- Maintain knowledge on donor rules and regulations and monitor and review compliance. Support any required audits.
- Work closely with Humanitarian Programs unit to track spending, provide information for financial reporting, reference financial system for information and manage expenses re-class HO cost.
Financial Reporting and Close-Outs (25%)
- Facilitate financial reconciliation with country offices and global finance, including final accruals, receivables, etc.
- Complete award process of close-out via the Award Management System Close-Out checklist. Manage close-out workflows and facilitate review follow-ups as needed.
- Collaborate with Grants and Contracts team with award close out to align award and financial systems.
- Review financial reports prepared by Global Finance and support changes and follow up work with humanitarian team members as needed.
- Support on financial close-out of awards including analysis of expenditures and receipt balances as may be necessary.
- Coordinate with donor billing and reporting to reconcile final reports and prepare any additional documentation necessary for award close out.
Receivable Balances (20%)
- Collaborate with Donor Billing & Reporting to manage receivable balances
- Maintain receivable reconciliation worksheet
- amounts invoiced versus reimbursed
- individual invoice;
- individual payments received,
- identify any outstanding payment not yet received from the donor
- amounts invoiced versus reimbursed
Travel: Up to 5%
- Travel to Save the Children country offices (international travel) to conduct award reviews, provide financial management support and build CO capacity on donor requirements.
- Minimum 3-5 years' experience in finance and grant management preferably with USG and UN awards
- Professional level of specialized knowledge to manage complex tasks, programs or projects.
- Excellent analytical, organization, financial problem solving, communication skills.
- Ability to work with non-financial stakeholders and communicate effectively and help them understand financial processes and procedures
- Must be detail oriented
- Ability to multi-task and work well under pressure, many times with competing priorities and deadlines
- Demonstrated experience working across the full cycle of grant/award management from proposal and budget development through to reporting and close-out.
- Knowledge of USG, UN and other donor funding mechanisms.
- Excellent written English and computer skills, advanced proficiency in Word, Excel, PowerPoint and ability to master SC systems.
- Bachelor’s degree in accounting or related field
- Experience working with general ledger and financial systems
- Experience providing training to both finance and non-finance staff
- International Experience Minimum 3 years of related work experience
- Experience in humanitarian settings in the field
- Knowledge of OFDA, BPRM, UNHCR and WFP
- Aetna Medical and Dental insurance with a concierge service
- Health Care and Dependent Care Flexible Spending Account
- Vision Insurance
- Life insurance
- Employee Assistance Program
- Commuter Benefit Program
- Vacation and Sick leave
- Paid holidays
What makes us special!
- Generous Retirement Savings with matching company contributions of up to 8%
- Family Leave – 10 additional days of paid time off for you to use to care for your family members
- Additional Maternity and Paternity Leave – 30 days where parents can take additional paid leave (beyond short-term disability and FMLA) at the birth or adoption of a child during that critical first year!
- Critical Child Illness Leave – We hope you never have to use it, but we will provide an additional 30 days of paid leave per year should your dependent child be faced with a critical illness.
- Pet Insurance, Critical Illness Insurance, Identity Protection, Home, Auto and additional Life insurances
- Summer Fun Fridays – During the summer months, early release at 1:30 pm every other Friday!
- Volunteer Day – One paid day a year to support the causes that matter to you!
- Ergonomic Options – Every employee at our HQ offices has the option of a sitting/standing desk
- Leadership and Employee Development Training, including:
- Our remarkable in-house CORE, Senior Management Development, and Leadership Development Programs
- Language learning opportunities
- Continuous Improvement skill development programs
- Brown Bag information sharing sessions
- Work hard/Play hard! We make sure there’s ample opportunity for fun, engagement, and celebration while you work, such as networking events, March Madness, World Cup, Dodgeball Tournaments, Take Your Child to Work Day, Founder’s Day, and our annual Day of Service