The Senior Award Manager, Department of Global Health is responsible for the management and oversight of a portfolio of active Emergency Health & Nutrition (EHN) projects. The Senior Award Manager will work closely with the Sr. Director, Finance & Portfolio Management, technical staff and project directors on the management of the portfolio. This work must ensure donor expectations are met, programs are successfully implemented and donor compliant.
The Senior Award Manager is accountable for meeting award management targets and metrics for the caseload of awards and ensures the effective flow of resources to Save the Children International (SCI) and other Save the Children members in the Department of Global Health technical.
Liaising with relevant stakeholders, particularly the Senior Advisor, Emergency Health; Associate Director, Program & Operations, FP&PAC; and senior technical and country office staff, the Senior Award Manager assists the team with monitoring and assessing risk on awards in accordance with Save the Children’s risk based award monitoring approach.
Monitor and Manage Award Portfolio (55%)
- Work collaboratively with Country Offices (COs), SCI HQ, other SC members, and relevant partners and sub-grantees. Serve as main point of contact on assigned awards for Country Offices and SCUS stakeholders (i.e., technical assistance (TA) providers, program officers, other Business Teams, Finance, Grants and Contracts, HR, etc.).
- As needed, supply information on resources provided to SCI and ensure timely and effective communications to partners.
- Work with Finance and relevant technical staff leads to monitor rate of spending in COs and SCUS home office including charges such as personnel, travel, consultancy, sub-grant agreements, and troubleshoot and escalate as needed.
- Work with COs and Finance to ensure expense charges are allowable, allocable and reasonable; and follow up to ensure errors are corrected.
- Assist with budget planning and monitor monthly budget versus actual expenditures; compile and analyze annual and budget submissions, as well as monthly updates for the EHN management team.
- Ensure all donor communications, requests, amendments, etc. are communicated effectively and quickly to the relevant SCI offices and recorded/stored for future reference.
- Track and monitor project-specific level of effort (LOE) reporting as needed for awards in portfolio and/or departmental sharing of LOE as directed.
- Support the department/agency to maintain knowledge management systems (ensuring award files are kept up to date in consistent manner to support backstopping and handover).
- Monitor award implementation, reporting and procurements to ensure donor compliance.
- Travel internationally to country office for up to 20% /year
Donor Reporting (25%)
- Facilitate communication and ensure timely and accurate reporting to donors.
- Prepare and review interim donor reports.
- Support response to donor queries when needed.
Project Start-up/Close-out (10%)
- As per Save the Children guidelines, ensure awards follow proper start up and close out procedures.
Staff Supervision, Capacity Building, and Knowledge Management (10%)
- Identify staff development opportunities to build capacity of award management staff.
- Support departmental leadership to improve award management systems, policies, procedures and knowledge management.
- Participate in developing best practices, sharing resources and ongoing trainings.
- Prepare and disseminate guidance and conduct internal training with support from PQI, SC Finance and Grants/Contract Department.
- Support CO capacity building with training on SCUS donor requirements.
- You have a minimum 5-7 years' experience in international award and project management
- Professional level of technical or managerial knowledge, skills, and experience to manage the operational activities of a unit or team, or provide the technical and management support related to various size programs, grants or projects.
- Experience in management and budget development including annual budgeting, forecasting, and projections.
- Experience with grant finance reporting and donor requirements.
- Experience in tracking, reviewing, analyzing and summarizing financial information and preparing financial reports as required by various public and private donors.
- Demonstrated financial management, planning, and analytic skills; ability to think critically, strategically, and operationally.
- Strong interpersonal skills and the ability to work both independently and as a team member with diverse headquarters, country office, and partner agency staff.
- Strong written and verbal communication skills
- Ability to travel internationally up to 20% of the time
- Intermediate to advanced Excel skills
- A Master’s degree in finance or related fields is preferred
- Relevant knowledge of Private sector donors requirements, procurement, and grants/contracts regulations and reporting
- Aetna Medical and Dental insurance with a concierge service
- Health Care and Dependent Care Flexible Spending Account
- Vision Insurance
- Life insurance
- Employee Assistance Program
- Commuter Benefit Program
- Vacation and Sick leave
- Paid holidays
What makes us special!
- Generous Retirement Savings with matching company contributions of up to 8%
- Family Leave – 10 additional days of paid time off for you to use to care for your family members
- Additional Maternity and Paternity Leave – 30 days where parents can take additional paid leave (beyond short-term disability and FMLA) at the birth or adoption of a child during that critical first year!
- Critical Child Illness Leave – We hope you never have to use it, but we will provide an additional 30 days of paid leave per year should your dependent child be faced with a critical illness.
- Pet Insurance, Critical Illness Insurance, Identity Protection, Home, Auto and additional Life insurances
- Summer Fun Fridays – During the summer months, early release at 1:30 pm every other Friday!
- Volunteer Day – One paid day a year to support the causes that matter to you!
- Ergonomic Options – Every employee at our HQ offices has the option of a sitting/standing desk
- Leadership and Employee Development Training, including:
- Our remarkable in-house CORE, Senior Management Development, and Leadership Development Programs
- Language learning opportunities
- Continuous Improvement skill development programs
- Brown Bag information sharing sessions
- Work hard/Play hard! We make sure there’s ample opportunity for fun, engagement, and celebration while you work, such as networking events, March Madness, World Cup, Dodgeball Tournaments, Take Your Child to Work Day, Founder’s Day, and our annual Day of Service