A&T is an initiative funded by the Bill and Melinda Gates Foundation, the governments of Canada and Ireland, to reduce nutrition-related death and disability through evidence-based policies and innovative program strategies to improve breastfeeding and complementary feeding in selected countries in Africa and Asia.
The Program Officer I will provide overall coordination and support at the headquarter level to program operations and administration, contracts management, and financial management of the assigned country program(s).
Areas of Responsibility:
- Primary responsibility for programmatic, operational, contractual, financial, and administrative backstopping and management of assigned country program(s).
- Act as a point of contact for the field office on all operational and program issues, and ensure that field office and HQ concerns are addressed; and technical guidelines and FHI Solutions procedures are followed.
- Undertake in-depth monitoring and oversight of assigned country implementation schedules, through monthly and quarterly forward planning with field teams and HQ staff. Monitor activities against work plan.
- Coordinate all facets of contracting activities of the assigned country program(s). Develop and disseminate RFPs, coordinate selection process, review and complete procurement package, track deliverables and invoices, coordinate close out.
- Ensure commitment and cash-out trackers are up to date and include complete and accurate information.
- Assume primary responsibility and undertake in-depth review of field office financial reports received from field offices, provide feedback to both the country office and the Finance Manager, ensure all outstanding issues are resolved in a timely and efficient manner.
- Ensure field office financial reports are properly reconciled and submitted to FHI Solutions in a timely manner.
- Review cash flow analysis received from field offices and prepare wire requests for the projected expenditures.
- Under the guidance of Operations management, support country teams to open up or close down country field offices following country laws and FHI Solutions policies and procedures.
- In collaboration with country teams, identify program operations needs for assigned country programs and alert technical and program staff. Take a lead in proposing course of action. Work with the field offices to remedy the issues to ensure smooth financial operations, reporting, and tracking of the individual program actions.
- Provide administrative support to programs as needed by writing, reviewing, and translating (if necessary) reports on a regular basis.
- Work with country program staff to prepare, monitor, and revise individual country work plans and budgets, coordinating input from various technical and program staff.
- Monitor, track and report on budgets and financial activities for assigned country activities.
- Assist with review and verification of cost sheets; research and reallocate charges on cost sheets as necessary.
- Coordinate field office staff agendas when field-based staff visit the HQ office.
- Maintain and update assigned country reference and correspondence files, central files, team calendars, and databases.
Educational Background:
Bachelor's Degree or its International Equivalent - Knowledge/Information Services, Communications, Education, Environment, Health, Behavioral, Life/Social Sciences International Development, Human Development or Related Field. Master's degree preferred;
Skills/Experience:
- Project Management (PM) Certification preferred.
- Typically requires a minimum of 2-5 years’ experience with public health program management, US Government rules and regulations.
- Experience working on financial, accounting and/or contract implementation that includes budget preparation, cost analysis, financial management preferred.
- Working knowledge of QuickBooks desirable.
- Articulate, professional and able to communicate in a clear, positive fashion with clients and staff.
- Must be able to read, write, and speak fluent English and have working knowledge of French.
- Prior work experience in a non-governmental organization (NGO), government agency, or private organization.
- Prior experience using Microsoft Office Suite preferred.
Compensation/Benefits:
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
Job Function:
Organization Info
Listing Stats
Post Date:
Mar 31 2019
Active Until:
May 1 2019
Hiring Organization:
Fhi 360
industry:
Nonprofit