PSI seeks a Program Assistant (PA) to support program management functions in the Asia and Eastern Europe department. The PA will have wide ranging responsibilities and work with PSI staff at all levels both in Washington and overseas. The position requires flexibility and willingness to assume varied duties and projects with an emphasis on administrative tasks. This is a 6 month assignment through the end of June 2019. This position is based in Washington, D.C. and reports to the Deputy Regional Director for Asia and Eastern Europe.
Areas of Responsibility:
- Assist in tracking and analyzing health performance data of region and country programs
- Perform biweekly reviews of project and labor budgets utilizing PSI’s Lawson accounting system
- Assist with proposal budget and notes development and re-alignment of existing budgets
- Provide dynamic and proactive administrative support to the Regional Support Team
- Organize departmental events such as meetings, retreats, and team building activities
- Responsibilities may include, but are not limited to selecting and securing a venue, coordinating departmental schedules, and liaising with appropriate staff to develop an agenda
- Assist with travel arrangements for AEE staff including: helping to secure travel visas, making hotel reservations and scheduling airport pick-ups for visitors to D.C.
- Maintain the existing departmental information management system of filing, classifying, and tracking country-specific documentation, update and maintain internal knowledge exchange online forums, design innovative ways to manage knowledge and information tracking needs
- Prepare and/or edit presentations, proposals, and reports for the region
- Other duties as assigned
Educational Background:
Bachelor’s degree
Skills/Experience:
The candidate we hire will embody PSI’s corporate values:
- Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
- Pragmatism: You’ll strive to deliver the best possible result with the resources available. You won’t be paralyzed by a need to make things perfect.
- Honesty: You own your mistakes and are open about your shortcomings – it’s the only way you’ll learn and improve.
- Collaboration: You’ll quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you won’t succeed.
- Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt
- Commitment: You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin
Our ideal candidate will possess:
- At least one year experience working in a fast‑paced office environment
- Experience living outside the United States and in multicultural environments preferred
- Advanced computer skills (MS Office applications, including Word, Excel and PowerPoint)
- Excellent organizational and administrative skills with special attention to detail and timeliness
- Proven ability to develop routines to manage large workloads and organize work efficiently
- Readiness to interact with a variety of people and assume diverse duties and tasks
- Must be authorized to work in the United States. PSI will not consider work visa sponsorship for this positon
- References will be required.
- The successful candidate will be required to pass a background check.
What would get us excited?
- The successful candidate will be a customer service oriented;
- Exhibit excellent communication and interpersonal skills;
- Have proven problem solving ability;
- Work efficiently and quickly under pressure;
- Prioritize and perform multiple tasks;
- Team Player: You know how to connect several diverse groups of people to get things done; and
- Self-Starter: You are not afraid to jump in from the start and get your hands dirty with minimal direction.
Job Function:
Organization Info
Listing Stats
Post Date:
Nov 27 2018
Active Until:
Dec 27 2018
Hiring Organization:
Population Services International
industry:
Nonprofit