Provide wide and varied administrative and organizational support for program or operations leaders and teams.
Areas of Responsibility:
- Schedule a high volume of appointments and meetings, manage complex calendars for multiple people, and make travel arrangements.
- Assist in scheduling and planning for events, such as meetings, conferences and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials.
- Provide communications support and assistance to ensure timely responses to inquiries including answering and prioritizing calls, email and mail communications.
- Maintain organized files and records and a system for tracking, monitoring and prioritizing tasks and projects. Compile and process expense reports, reimbursement and check requests.
- Work on special projects as needed. May include conducting basic research and analysis of data to respond to requests.
- Interact and communicate clearly and consistently with grantees and partners in the field.
Educational Background:
Associate’s Degree with 3+ years of experience, or equivalent experience.
Skills/Experience:
We believe that energized people, working well together, fueled by great leadership in an inclusive environment in which they thrive, will do phenomenal things.
- Sets priorities and meets deadlines while balancing needs of providing support for multiple individuals, including complex calendar, travel and event planning.
- Excellent oral and written communications skills. Able to communicate effectively with internal and external contacts, and have the ability to adjust to a wide variety of working styles.
- Knowledge of foundation priorities and how they align with the goals of the department/division.
- Proficient with MS Office Suite.
Job Function:
Organization Info
Listing Stats
Post Date:
Jul 11 2019
Active Until:
Aug 11 2019
Hiring Organization:
Bill and Melinda Gates Foundation
industry:
Nonprofit