We are seeking a Temporary Program Assistant to support the International Visitor Leadership Program (IVLP), and other exchanges. Launched in 1940 by the U.S. Department of State, IVLP seeks to build mutual understanding between the United States and other nations through carefully designed professional visits to the United States for emerging foreign leaders in government, politics, the media, education, the arts, business and other key fields. Our IVLP team develops programs for approximately 500 IVLP visitors from around the world each year. The Global Connections department designs and implements academic, professional, cultural, and youth exchange programs for students and emerging leaders around the world.
The Program Assistant will provide administrative support to program officers working on International Visitor Leadership projects and other exchange programs. This position is temporary with the possibility of transitioning to a full-time staff position as project needs mandate and if mutually agreeable. The position will require 40 hours per week.
- Make logistical arrangements for groups of international visitors to the United States, including travel, hotels, ground transportation, catering, and coordination with local sponsors
- Process and track project expenditures; produce financial documents; assist in the monitoring of project budgets
- Produce project materials, including but not limited to arrival packets, name badges and administrative documents
- Maintain project files and database and provide general project support
- Brief interpreters and international participants on administrative procedures and logistical arrangements pertaining to projects
- Perform other duties, as assigned
- Knowledge/Information Services, Communications, Education, Health, Behavioral, Life/Social Sciences International Development, Human Development or Related Field.
- Typically requires 0-2 years of programs and administrative support experience.
- Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
- Must be able to read, write and speak fluent English; fluent in host country language as appropriate.
- Prior experience in a non- governmental organization (NGO) preferred.
Required Skills & Qualifications:
- Strong organizational skills and ability to manage multiple administrative tasks with a high degree of accuracy; ability to work independently and as a team member, take initiative, meet deadlines, and be flexible
- Strong computer skills including use of databases and proficiency in Microsoft Office and Excel
- Strong oral and written communication skills
- Demonstrated strong interpersonal and cross-cultural communication skills
- Demonstrated interest in international exchanges
- Demonstrated interest in other countries
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