The Program Assistant will provide administrative, programmatic and logistical support duties to the Economic Participation department’s current projects and support business development efforts. These activities may include country and sector research, proposal development functions, tracking recruitment efforts for proposals, and preparing capacity statements. S/he will serve as a resource for administrative and operational assistance. S/he will prepare documents; compile records; organize and maintain files; post information. S/he will also collect and verify data and will summarize and reconcile information in support of activities and other programs as needed. Finally, s/he will support pre-proposal preparation and departmental positioning activities, as well as live proposal development.
- Process routine invoices and payments from consultants and vendors.
- Manage travel requests, itineraries and logistics with FHI 360’s in-house travel department and overseas country offices for FHI 360 staff and consultants.
- Coordinate planning and logistics for meetings and events, including reserving meeting space, catering arrangements, sending invitations and tracking responses, setting up A/V needs, and notetaking.
- Ensure documentation and reports are tracked regularly and adhere to FHI 360 policies.
- Execute purchase orders and straightforward consulting agreements, working together with FHI 360’s contracting department.
- Assist with desk research on topics as assignments arise.
- Provide proposal development support including:
- Collecting internal organizational capacity statements and drafting past performance references
- Supporting recruitment of sector experts and local staff for assigned proposals;
- Formatting CVs and writing clear and concise professional summaries;
- Country and sector research
- Compiling internal project summaries, project data, and preparing related organizational capacity statements
- Support program team administratively to provide high-quality deliverables to clients
- Other duties as assigned.
- 0-2 years of experience in international development or program backstopping, at least 1 year of experience preferred.
- Previous experience supporting business development activities
- Strong oral and written communication skills.
- Ability to multitask with strong attention to detail, organization, and time management with minimum oversight.
- Demonstrated proficiency with Microsoft Office suite software.
- Prior work experience in a non- governmental organization (NGO) or other professional office setting.
- Articulate and professional and able to communicate in a clear, positive fashion with partners and staff.
- Energetic and collaborative team player.
- Ability to speak a foreign language preferred.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.