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Program Assistant, Economic Participation

This job is no longer available

Washington, DC, USAWashingtonDCUSA

The Program Assistant performs and provides day-to-day administrative, programmatic and logistical support duties to program, finance and director-level staff in the Economic Participation Department within the Global Education, Employment and Engagement (G3E) Business Unit. Support may be provided to the overall business unit, departments and practice areas, and/or specific projects and/or business development opportunities. The Program Assistant works closely with program and finance managers to manage documentation in Costpoint and to ensure that invoices are processed in a timely manner. The Program Assistant prepares documents and reports; uses office technology for compiling records, organizing and maintaining files and posting information; greets/refers/assists others; and supports with mail distribution, photocopying and scanning. The Program Assistant collects and verifies data, summarizes and reconciles information. The Program Assistant coordinates and maintains records management and serves as a primary resource for assistance in the department.

Areas of Responsibility: 
  • Consultant support: compile consultant agreement packages, obtain approvals, and upload into Costpoint;
  • Payment processing: receive invoices in Costpoint, compile payment packages, obtain approvals and submit for processing;
  • Travel support: support travel activities for staff and consultants including preparation of expense authorizations, obtaining client travel approval, working with Travel Services to obtain air tickets and advances, and supporting travel expense reporting when required;
  • Event support: support logistical arrangements for events, conferences and workshops, including invitations, and procurement of materials, supplies, refreshments, etc.; 
  • Contract deliverables support and tracking: as needed, support with reviewing/uploading project reports and deliverables to the Development Experience Clearinghouse and to the internal Knowledge Exchange;
  • File management: support departments, practices and/or projects to manage electronic files and/or review to ensure completion;
  • Communications support: as requested, compile FHI 360 folders for external stakeholders; keep track of communications materials inventory and work with teams to request additional materials, as needed;
  • Business development: support business development efforts including assisting with proposal recruitment, CV formatting, organizational chart formatting, and performing desk research, as needed;
  • Other tasks and duties as assigned.
Educational Background: 
Bachelor’s degree in a relevant field (business administration, political science, sociology, international relations, economics, etc.);
  • 1-2 years of administrative support experience;
  • Strong organizational and administrative skills;
  • Good writing and editing skills in English;
  • Excellent communication and analytical skills;
  • Ability to work well in a team and meet multiple deadlines;
  • Ability to work with minimal supervision and apply critical thinking to solve problems;
  • Ability to work on multiple projects with multiple supervisors;
  • Strong knowledge of Microsoft programs (Excel, PowerPoint, Outlook, etc.);
  • Additional languages a plus; and
  • Prior experience in a non- governmental organization (NGO) preferred.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Organization Info

Fhi 360

Washington, DC, United States
Annual Budget : 
More than $500M
About Us

To improve lives in lasting ways by advancing integrated, locally driven solutions for human development.

Why Work For Us?: 

We Believe…

…the key to improving the lives of the world's most vulnerable people lies in generating, sharing, and applying knowledge.

…sustainability comes from improving the capacity of individuals and countries to address their needs.

…in partnerships with governments, civil society organizations, the private sector, and communities.

…in approaches that address human needs as a whole

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Listing Stats

Post Date: 
Mar 14 2019
Active Until: 
Apr 14 2019
Hiring Organization: 
Fhi 360