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Program Assistant - Academic Programs

This job is no longer available

Washington, D.C., USA

This position is part of the Academic Programs Team within the Global Connections Department, which designs and implements professional development exchanges and scholarship programming, both the United States and third-countries. The Academic Programs team is seeking a Program Assistant to support the portfolio. The Program Assistant will provide day-to-day administrative, programmatic, and logistical support. S/he will work as part of a collaborative team that ensures outcomes and quality program across multiple projects.

Areas of Responsibility: 
  • Provide day to day administrative support for the academic program team that may include coordination of procurement and tracking expenses;  
  • Reviewing program reports, financial requests, and facilitating the payment process;
  • Reviewing program proposals and assisting with the set-up of service agreements;
  • Ensure integrity of project data though use of tracking tools and adherence to documentation protocols;
  • Review program data and documentation in SharePoint, ensuring file management adheres to protocols;
  • Coordinates and maintains records management and serve as a primary resource for assistance to the academic team.
  • Assist with travel and other logistics for academic program exchanges, visits and staff travel as necessary; and
  • Other administrative duties as assigned.
Educational Background: 
Associate’s Degree or its International Equivalent • Knowledge/Information Services, Communications, Education, Health, Behavioral, Life/Social Sciences International Development, Human Development or Related Field.
  • Articulate, professional and able to communicate in a clear, positive manner with clients and staff;
  • Good writing and editing skills in English;
  • Ability to work well in a team and meet multiple deadlines;
  • Strong knowledge of Microsoft Office Suite, especially Excel;
  • Prior experience in a non- governmental organization (NGO) preferred; and
  • This position has no supervisory responsibility but require using independent judgment to determine workflow and priorities

Typical Physical Demands:

  • Typical office environment.
  • Ability to sit and stand for extended periods of time.
  • Ability to lift 5-50 lbs.

Technology to be Used:

  • Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other handheld devices.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Organization Info

Fhi 360

Washington, DC, United States
Annual Budget : 
More than $500M
About Us

To improve lives in lasting ways by advancing integrated, locally driven solutions for human development.

Why Work For Us?: 

We Believe…

…the key to improving the lives of the world's most vulnerable people lies in generating, sharing, and applying knowledge.

…sustainability comes from improving the capacity of individuals and countries to address their needs.

…in partnerships with governments, civil society organizations, the private sector, and communities.

…in approaches that address human needs as a whole

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Listing Stats

Post Date: 
Jun 7 2019
Active Until: 
Jul 7 2019
Hiring Organization: 
Fhi 360