PSI’s Grants & Contracts Department serves as the one-stop shop for guidance on donor regulations, award negotiation, and compliance training. We’re responsible for helping our staff navigate the complexities of donor requirements and the terms and conditions of their awards. We approach grants and contracts compliance holistically – ensuring the correlation between programmatic, financial, and donor requirements. Our aim: Collaborative compliance solutions for sustainable PSI programs.
We are looking for a G&C Document Review Coordinator to help us bring order to the chaos which inevitably comes with an increasing portfolio of complex awards and subawards. The G&C Document Review Coordinator is an organized, clear communicator and has a demonstrated ability to perform and prioritize a variety of tasks, sometimes on short notice within designated deadlines. In an effort to provide G&C staff with clearer and earlier insight into the status of prime award and subaward compliance issues, s/he will conduct an in-depth review of files to allow the team to confidently confirm that prime award and subaward files are up to date, accurate and complete. In addition, s/he will assist with the monthly subaward Field Grading process.
This is a temporary 6-month position
Verify baseline data for prime awards and subawards:
- Through coordination and communication with the Country Offices and Regional Management Teams, complete files and supporting documentation for active prime awards/subawards to enable Awards & Compliance Officers to conduct an in-depth review of all files for past years, allowing the Officers to proactively make recommendations to PSI’s country offices and Regional Management Teams;
- Review the Quarterly Subaward/Modification database (which includes verification of the prime agreement, modifications, anti-terrorism and suspension and debarment screening (Bridger Insight), FFATA reporting, and documentation of the Six Required Tools for Subrecipient Management);
- Review and verify documentation that comes in from country offices in support of audit preparation; and
- Help with review of monthly Field Grading relating to supporting subrecipient documentation.
- 3+ years of increasingly responsible experience in non-profit international development organization, ideally with exposure to donor compliance documentation requirements.
- Ability to compose reports, presentations, memos, emails, and other written documents in an organized, logical, and concise manner. Ability to write well is extremely important, as are attention to detail and correct grammar usage.
- Demonstrated project management and organizational skills – especially with time-sensitive work.
- Proficiency in MS Word, Excel and SharePoint.
- Ability to collaborate and participate in teams with a can-do, positive attitude.
- Stellar communication skills and an ability to develop strong partnerships, especially in a diverse, global environment.
- Knack for exercising discretion.
- Spanish language skills required. French language skills a plus.