PSI seeks an Executive Assistant to provide administrative support to the Chief Financial Officer (CFO). The Executive Assistant will have wide ranging responsibilities and will work with PSI staff both in Washington, DC and overseas. The position requires flexibility and willingness to assume varied duties and projects. This position reports to the CFO and is based in Washington, DC.
Areas of Responsibility:
The Executive Assistant is responsible for providing complex high-level executive support to the CFO in a fast-paced, high-energy environment. Assignments involve interactions with multiple levels of staff and contacts outside the area of assignment ensuring smooth and timely flow of work.
Typical duties and responsibilities:
- Coordination of international travel arrangements (visa, flight, accommodation and other itinerary specifics) and expense reports preparation;
- Heavy calendar management and coordination of meetings for large groups; preparation and distribution of agendas, minutes, and other materials to attendees;
- Heavy paper and electronic flow management, including all incoming email and hardcopy documentation, and maintenance of the filing system;
- Prepare and disseminate Audit, Risk and Compliance Committee, and Finance Committee materials;
- Respond to internal and external requests for meetings and information;
- Disseminate oral and written communications and information as requested both externally and internally;
- Compile, compose, edit, proofread, and distribute a variety of paperwork, which may include PowerPoint presentations, Excel spreadsheets, memos, emails, correspondence, policies, reports, requisitions, grants, applications, travel authorizations, employment contracts, pay-related documents, and/or other related items;
- Conduct research and analytical activities, which involves gathering background material and data in support of projects;
- Occasional assistance to other Senior Directors on the Finance team.
- Run financial reports;
- Maintain confidential files and records for assigned area of responsibility; and
- Other duties and special projects as assigned.
Educational Background:
BA/BS preferred.
Skills/Experience:
The candidate we hire will embody PSI’s corporate values:
- Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
- Pragmatism: You’ll strive to deliver the best possible result with the resources available. You won’t be paralyzed by a need to make things perfect.
- Honesty: You own your mistakes and are open about your shortcomings – it’s the only way you’ll learn and improve.
- Collaboration: You’ll quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you won’t succeed.
- Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt
- Commitment: You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin.
The basics
- Minimum of five years of experience working in a fast-paced office environment with three years of previous experience as an Executive Assistant.
- Prior experience working with a Board of Directors and/or board appointed committees.
- Readiness to interact with a variety of people globally, at all organizational levles and assume diverse duties and tasks.
- Demonstrated, top-notch organizational and administrative skills with special attention to detail.
- Demonstrate willingness and ability to work autonomously and collaboratively, as part of a team.
- Previous experience supporting international travel and logistics and meeting coordiantion across time zones.
- Excellent written and oral communication skills in English.
- Excellent research, analytical and interpersonal skills; problem solving ability; commitment to deadlines; ability to work efficiently and quickly under pressure; and the ability to work with minimal supervision and follow through on assignments.
- Advanced computer skills (MS Office 365 applications, including Word, Excel and PowerPoint).
- Must be able to use judgement, diplomacy and discretion whenever appropriate.
- References will be required
- Must be authorized to work in the United States. PSI will not consider work visa sponsorship for this position.
- The successful candidate will be required to pass a background check.
Icing on the Cake
- Sophisticated Communicator. You present yourself as an articulate, polished and sophisticated individual and have experience interacting comfortably with high-level individuals and groups.
- Self-Starter: You are not afraid to jump in from the start and get your hands dirty with minimal direction.
- Language Skills. It’s not a requirement, but a great addition if you speak French, Spanish or Portuguese with a high level of proficiency.
- Global Mindset: Passion for and interest in international health and global development issues.
Job Function:
Organization Info
Listing Stats
Post Date:
Apr 18 2019
Active Until:
May 18 2019
Hiring Organization:
Population Services International
industry:
Nonprofit